Senior Procurement Officer (SPO)

Department: HR and Operations

Reporting to: HR and Operations Manager 

Main Purpose:

The Senior Procurement Officer will be responsible to support sourcing and procurement of Goods, Works and Services in the most cost effective & timely manner and ensure Procurement procedures and instructions are followed.

Main Duties and Responsibilities:

• Preparing plans for the purchase of equipment, services, and supplies.
• Managing inventories and maintaining accurate purchase and pricing records.
• Conducts a supply market analysis periodically to identify the potential supply risks and opportunities and assist in the development of specific supply strategies
• Conducts quarterly market price surveys for major categories of goods and services procured by HfJ and establish price database
• Compiles and implements a procurement plan
• Receives, examines and processes requisitions; Prepare bid documents, including invitation to bids, tender documents, request for proposal, contract/purchase orders in line with the organization’s policy, procedure, and formats and places orders with appropriate or prequalified bidder(s).
• Reviews and analyses all purchases to ensure justification exists and policy is followed, and award is made to the lowest priced technically responsive bidder
• Develops and maintains an effective working relationship with vendors and fosters relations between suppliers and internal users/departments
• Analyses purchasing trends to determine if a location wise purchases or country wide contract would benefit the Organization
• Coordinates with the requisitioning department to obtain required information and/or documents necessary for processing any procurement
• Monitor and co-ordinate deliveries of items from suppliers to ensure that all items are delivered on time
• Follow and enforces HfJ’s procurement policies and procedures and performs close follow up on procurement process
• Work closely with the Finance & Admin in preparing budgets, cost analyses, and reports.
• Report & Update Finance & Admin Director with ongoing purchases and stock status
• Overseeing and supervising employees and all activities of the purchasing and store department.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

Education:

• Bachelor’s Degree in Procurement and supply management.

Experience:

• Minimum 6 years’ progressive experience in similar positions, with supervisory level.
• Professional experience with INGOs/NGOs and/or international experience is a plus; interest in the humanitarian field is preferred.

Soft Skills:

• Attention for detail
• Mature, wise and extra patient,
• Slow to anger
• Flexible and
• Committed

Technical Skills:

• Organized, Attention to details and cautious
• Computer literacy in Microsoft word and Excel
• Good written and verbal communication skills in English and Amharic
• Ability to be organised, meet deadlines,
• Ability to work within a team