Medical Warehouse Management Officer (AfCDC)

Organization Information

Reports to: Warehouse and Distribution Lead
Directorate/Department: Administration
Division: Supply Chain Division
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P2
Contract Type: Fixed Term

Main Functions

• Develop and implement efficient logistics and distribution systems to support the storage and movement of medical and non-medical supplies across Member States and Africa CDC warehouses
• Design and manage warehouse infrastructure, layouts, and workflows, ensuring effective storage, inventory control, and handling processes in line with safety and operational standards
• Establish warehouse management policies, standard operating procedures (SOPs), and quality assurance standards for storage, handling, distribution, cold chain maintenance, and stock control.
• Lead planning and implementation of warehouse solutions for emergency response, including site selection, facility readiness, and transport logistics
• Evaluate and integrate appropriate technologies and automation solutions to improve warehouse performance, enhance operational efficiency, and ensure compliance with health and safety standards

Specific Responsibilities

• Analyse and manage warehouse operations under various scenarios and logistical contingencies.
• Evaluate information flows across end-to-end warehouse processes, from order initiation to receiving, storage, and distribution.
• Coordinate the resolution of equipment, infrastructure, and system issues to minimize operational downtime.
• Develop and implement workplace safety and health (WSH) strategies to enhance operational procedures.
• Assess and apply cargo consolidation solutions to optimize storage space, reduce costs, and improve efficiency.
• Design cargo handling schedules that account for resource availability and operational timelines.
• Evaluate handling and storage procedures for dangerous goods and temperature-sensitive materials.
• Develop and execute efficient storage plans based on product characteristics and client profiles.
• Identify and recommend technology and automation solutions to improve warehouse processes.
• Oversee the development and implementation of warehouse layout and material handling equipment (MHE) strategies.
• Monitor and evaluate warehouse operations in alignment with quality management system standards.
• Stay abreast of technological developments and trends relevant to warehouse management.
• Manage and improve warehouse planning methods, including storage and layout optimization.
• Conduct safety and health risk assessments to mitigate operational hazards.
• Design and implement cargo/material handling security protocols.
• Lead continuous improvement initiatives and performance enhancement strategies for warehouse operations.
• Plan and manage warehouse response procedures for incidents and crises.
• Any other related assignments may be assigned by supervisors.

Academic Requirements and Relevant Experience

• Bachelor’s degree in Pharmacy, Health Supply Chain Management or related fields from a recognized academic institution with a minimum of 5 years of progressive professional experience in warehouse management, logistics operations, supply chain systems, or related fields, preferably within public health, humanitarian, or development contexts OR Master’s degree in Pharmacy, Health Supply Chain Management or related fields from a recognized academic institution with a minimum of 2 years of progressive professional experience in warehouse management, logistics operations, supply chain systems, or related fields, preferably within public health, humanitarian, or development contexts.
• Demonstrated experience in the design, implementation, and evaluation of warehouse operations, including cold chain logistics, stock control, and layout optimization.
• Proven ability to work with warehouse management systems (WMS), inventory tracking tools, and supply chain performance monitoring software.
• Experience in managing emergency logistics operations, including the storage and distribution of medical and non-medical supplies under time-sensitive conditions.
• Familiarity with international quality standards in warehousing (e.g., ISO 9001, GDP, GSP) and safety regulations related to handling sensitive or dangerous goods.
• Prior experience working with multilateral organizations, international NGOs, or government agencies in Africa or similar regions is highly desirable.
• Exposure to cross-border supply chain coordination and working in a multi-cultural, multi-disciplinary environment will be an added advantage.

Required Skills

• Proficiency in one of the AU Official working languages (Arabic English, French, Kiswahili, Portuguese and Spanish) and fluency in another AU language(s) is an added advantage.
• Ability to initiate and identify key strategic opportunities and risks.
• Excellent planning and organizational skills
• Excellent negotiation and conflict resolution skills.
• Capacity to work under pressure and multi-tasking within tight time constraints.
• Ability to work in a multicultural environment and relate well with a broad array of individuals both within and outside of the AU.
• Creative and Strategic thinking structured towards an efficient approach to project implementation with a proven track record of leading cross-functional projects teams as well as the ability to guide the team on journey for continual improvement of performance and knowledge and rational decision-making capabilities.
• Problem solving aptitudes with an excellent analytical, solution orientation and risk management with ability to draw on experiences for providing evidence-based decision making.
• Strong interpersonal skills including the ability to build good working relationships and to work flexibly and collaboratively with colleagues of different divisions, departments and institutions to achieve organizational goals.
• Excellent drafting, reporting and presentation skills
• Competence in the use of standard software such as Microsoft Office Application and others.

Leadership Competencies

• Strategic Insight
• Developing Others
• Change Management….
• Managing Risk..

Core Competencies

• Building Relationship ….
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence ….

Functional Competencies

• Conceptual thinking ….
• Job Knowledge and information sharing:
• Drive for Result ….
• Continuous Improvement Orientation

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$  66,751.81  inclusive of all allowances for locally recruited staff of the African Union Commission.

 

APPLICATION INFORMATION

Applications must be submitted no later than 11 August 2025 11h59 p.m. EAT.

– Only candidates who meet all job requirements and are selected for interviews will be contacted.

– Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.

– Africa CDC is an equal opportunity employer, and female candidates are strongly encouraged to apply.

– Candidates from least represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.

These countries include: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe., Seychelles, and Somalia.