Pharmacy Accountant

Work Unit : N.o 2 Pharmacy located in Arada sub city around Saint Gorge Church

Reports to: Pharmacy Head

Salary: As per the pharmacy scale

Duties and Responsibilities

1. Compiles input data for planning and participates in formulating internal control policies and procedures for administration and finance matters of the program;
2. Performa journalizing, posting, cross-referencing, adjusting entries, correcting entries, closing entries, determining account balances ,testing accounting activities for accuracy;
3. Carries out inventory control activities of the program; participates in stocktaking activities of the program;
4. Verifies that journal entries of financial transactions agree with the entries and particulars of the respective source documents;
5. Regularly tests account balances for overstatement, understatement, transposing omission and other possible clerical errors to keep the book of accounts reliable and updated;
6. Makes reference and cross reference of all source documents to the ledger account codes, keeps and updates journal voucher register books;
7. Prepares a monthly trial balance of all ledger account balances;
8. Reconciles bank statements against the Program’s book of accounts;
9. Journalizes payroll, and verifies clearance of salary advances and payroll fund account;
10. Follows up that taxes and insurance payments and collections are handled on time, verifies that insurance claims are submitted and checks correctness of claim computations;
11. Review, analyses and summarizes petty cash data;
12. Compiles and verifies proper payroll input data and other payments to workers for preparation of payroll; Prepares payroll of the Program;
13. Encodes accounting data in the computer, analyses the  encoded information with the aid of the computer, prints the required financial report;
14. Assist external auditors in providing the necessary documents;
15. Follows up budget requisition, consolidation, endorsement and implementation matters of the program are in accodane with pre established regulatory framework;
16. Expedites and facilitates the preparation of annual budget for income and expenditure and annual forecast of cash flow for the pharmacy,
17. Follows up the evaluation and analysis of monthly trial balances, quarterly statements of income and expenditure account and quarterly balance sheet of all pharmacies and of any other financial information and the provision of qualified information for management decision making;
18. Ensures the consistency of physical count of inventories with their balances in the book of accounts;
19. Checks the correctness of petty cash payment vouchers and account coding;
20. Operates a computer, calculator and other common facilitating office machines used for computing and recording financial transactions;
21. Maintains and updates purchase register books for both foreign and local purchases by inserting all the necessary data;
22. Summarizes accounting records on work sheets and other working papers in preparation to produce financial reports;
23. Prepares schedule of subsidiary ledger accounts and chart of general ledger accounts;
24. Participates in preparing periodic and end of period financial reports and statements;
25. Executes audit review feedbacks given on the books of accounts and accounting practices of the program;
26. Provides technical backup to Ethiopian Red Cross Society A.A Branch outlets on matters of finance and accounting;
27. Performs other related duties and responsibilities of the job as assigned by the Head of the pharmacy head,

Job Specification

• First degree in Accounting, and 4 years work experience as an Accountant and Finance Officer