Finance Officer |  Addis Ababa

Reporting to:  PMU Finance Director

Employment condition: contract for one Year with the possibility of extensions

Direct reports:  N/A

Number of positions: One (1)

Salary: As per the organization’s salary scale

Application Deadline: 10 October 2025

The overall purpose of the role:

The Finance Officer is a key member of the Project Management Unit (PMU). The Finance Officer is responsible for the proper management of finance and budget of the project and ensures proper transaction recording and reporting to the project Finance Director. He/she supports overseeing financial management, tracking expenditures, and maintaining financial accountability to support program implementation effectively.

Major Role & Responsibilities:

•  Assist Finance Department Head in preparing budget plans.
• Liaise with the heads of finances of the lead partner and sub-partner on the financial management aspects of the project.
• Ensure that Program expenditure figures reconcile with those held by the lead partner and sub-partner/s.
• Prepared donor-specific and project-specific financial reporting based on agreed time frame.
• Facilitate the Project audit as required.
• Be responsible for the facilitation of any project administration matters.
• Prepare and execute budget plans of other core programs held by the  lead partner and sub-partner/s.
• Analyze payments and receipts by the  lead partner and sub-partner/s.
• Prepare all necessary financial reports for internal consumption and/or external use.
• Reconcile quarterly fund flow statements of the program.
• Follow up the timely preparation of the Budgeted vs Actual Expenditures.
• Report/Reconciliation and follow up the recording of each payment according to its Budget code.
• Organize payments and receipts documents held by the  lead partner and sub-partner/s in a systematic way.
• Conduct coding of all documents and prepare  Journal Vouches.
• Conduct reconciliation of Financial Reports submitted by the project implementing partners.
• Assist in the preparation of the monthly payroll and ensure deduction of statutory payments.
• Ensure timely submission of statutory deductions (e.g. income tax, pension, withholding tax) to the appropriate governing body.
• Provide support on budget vs actual analysis and flag variances.
• Process invoices, manage records.
• Record and follow up accounts’ payables and receivables with program implementing partners.
• Participate in financial audits held by the  lead partner and sub-partner/s.
• Assist in reviewing and implementing financial policies.
• Support other departments on financial and accounting matters.
• Support the Finance Director and executives with projects and tasks as and when required.
• Maintain a Fixed Asset Register and carry out yearly inventory for the PMU.
• Carry out other duties assigned by the Finance Department Head.

• Foster an environment that supports values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries’ women, men, and children (boys and girls) regardless of gender, sex orientation, disability, or religion. race, color, ancestry, national origin, age, or marital status.
• Value and respect all cultures.

Safeguarding Commitment 

Imagine1day has zero tolerance for violations of Child and Adult Safeguarding, Sexual Exploitation and Abuse, and the Code of Conduct. In the process of recruitment, selection, and appointment Imagine1day implements a range of procedures and actions including Criminal Background Checks/ International vetting/Certificates of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented.

• Minimum of 5 years of experience in NGO/CSO areas.
• Working experience in the MCF project is an added advantage

Desirable Trainings

• Training in Financial and Accounting procedures, IFRS/IPSAS, financial and tax regulations, advanced financial software systems, Advanced MS Excel and MS word skills and Computer application related to the job.

Other Competencies/Abilities/Skills Required

• Flexible and adaptable
• Ability to work well under pressure
• Corporate Competencies
• Demonstrates integrity by modeling values and ethical standards
• Promotes the vision, mission, and strategic goals of the  Program
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

• Organize and accurately complete multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions and deadlines.
• Plan, coordinate and organize workload while remaining aware of changing Priorities and competing deadlines.
• Establish, build and maintain effective working relationships with staff and clients to facilitate the provision of support.

Education:

• Bachelor of Arts in Accounting and Finance, Business Administration or a relevant field of study.

Languages:

• Language: English and Amharic. An additional national language is an advantage.
• Level of language required: Fully operational

Key Internal & External Stockholders:

• Imagine 1day Internal staffs
• Imagine 1day External partners (Pension Office, Landlord, and other government & private organizations