Administrative & Operations Support Officer (Multitasking Role)

Location: Addis Ababa

Organization: Organic Liquid Fertilizer Producing PLC

Deadline: March 12, 2026

Job Description

VACANCY ANNOUNCEMENT

Ø  This position requires strong multitasking ability, discipline, and accountability.

Ø  Only qualified applicants should apply.

Ø  Posting or sending a CV alone is NOT sufficient and will NOT be considered.

TO APPLY, APPLICANTS MUST SUBMIT:

·         Relevant multitasking and administrative experience.

·         A short explanation of why you believe you are suitable for this role.

·         At least two professional references.

 IMPORTANT CONDITIONS

·         Shortlisted candidates will be required to attend practical and behavioral assessments

·         This role involves strict follow-up, reporting, and responsibility

·         Applicants who are not comfortable with accountability and structured work should NOT apply

REPORTS TO: Management

POSITION PURPOSE

To strengthen administration, coordination, accountability, and follow-up across departments by ensuring daily tasks, records, communication, and controls are handled efficiently and responsibly.

KEY RESPONSIBILITIES

1.      Administrative & Office Management

·         Manage daily office operations, documentation, filing, and record keeping

·         Prepare letters, memos, reports, and internal communications

·         Maintain organized physical and digital files

·         Manage office supplies and service providers

2.      Coordination & Follow-Up (Critical Gap Area)

·         Prepare daily and weekly task status reports for management

·         Track assigned tasks and ensure timely follow-up with departments

·         Coordinate meetings, take minutes, and follow up on action points

·         Ensure management instructions are implemented and reported back

3.      Attendance & Discipline Control

·         Support enforcement of company rules, schedules, and policies

·         Report delays, absenteeism, and repeated non-compliance

·         Manage staff attendance records and reporting

4.      Asset & Vehicle Accountability Support

·         Support monitoring of vehicle usage, fuel records, and approvals

·         Maintain logs for company assets and vehicles

·         Report misuse, irregularities, or lack of accountability

5.      Basic HR & Payroll Support

·         Maintain employee files and contracts

·         Support recruitment coordination and applicant records

·         Assist payroll preparation (attendance, overtime, leave records)

6.      Communication & Problem Escalation

·         Identify operational gaps early and escalate issues clearly

·         Serve as a communication bridge between management and staff

·         Ensure instructions are understood and properly documented

REQUIRED SKILLS & COMPETENCIES

·         Strong multitasking ability

·         High sense of ownership and accountability

·         Excellent follow-up discipline (does not wait to be reminded)

·         Organized, detail-oriented, and firm

·         Clear written and verbal communication

·         Basic computer skills (Word, Excel, Email, WhatsApp)

MINIMUM QUALIFICATIONS

·         Diploma or Degree in Management, Business Administration, or related field

·         2 – 4 years’ experience in administration or office coordination

·         Manufacturing or operational company experience is an advantage

  PERSONAL ATTRIBUTES

ü  Firm but respectful

ü  Proactive, not reactive

ü  Trustworthy and confidential

ü  Able to work under pressure

ü  Solution-oriented mindset

How to Apply

·         Send your all required document to: https://erp.ecogreen.et/jobs.

·         Only shortlisted candidates will be contacted.