ToR for Procurement of Assistive Devices

Ethiopian Center for Disability and Development (ECDD) is an Ethiopian Development Organization established in 2005 and registered at the Agency for Civil Society Organizations as an Ethiopian Development Organization with Certificate no. 0321 under the Proc. No. 1113/2019.

ECDD is working with other organizations to is to advance the rights and opportunities of persons with disabilities through policy advocacy and mainstreaming disability inclusion in service delivery, development programs, and humanitarian actions in partnership with other organizations a disability-inclusive Ethiopia, where persons with disabilities exercise their human rights and have access to mainstream services and opportunities on an equal basis with others.

Currently, ECDD is implementing a consortium project led by Fayyaa Integrated Development Organization (FIDO), titled “Integrated Multi-Sector Lifesaving Humanitarian Assistance for People Affected by Critical Malnutrition and Education Needs” in Diga and Kiremu Woredas of East Wollega Zone, Oromia Region.

In this regard, ECDD is seeking highly qualified assistive devices suppliers that address the functional needs of the target beneficiaries, ensuring safety, durability, and suitability for the intended environment and users.

2. Purpose of the Assignment

The purpose of this procurement is to supply appropriate, high-quality assistive devices that address the functional needs of the target beneficiaries with disabilities, ensuring safety, durability, and suitability for the intended environment and users.

3. Objectives

The specific objectives of this procurement are to:

• Provide reliable and user-appropriate assistive devices to persons with disabilities
• Ensure devices comply with international and/or national standards for assistive technology.
• Promote accessibility, dignity, and independence of users.
• Ensure value for money through transparent and competitive procurement.

4. Types of Assistive Devices

The procurement may include the following different types of assistive devices, including mobility devices (e.g., wheelchairs, crutches, walkers, prosthetics), sensory assistive devices (e.g., hearing aids, visual aids), communication devices, daily living aids and other assistive products as specified in the technical specifications.

• Identified assistive devices for the Diga project intervention area.

SN	Items	Required No.	Specification
1	Aluminum Elbow Crutch –	34	80-90 cm – single
2	Aluminum Elbow Crutch –	14	80-90 cm – Bilateral/pair
3	Aluminum Arm Crutch	10	80-90 cm – single
4	Aluminum Arm Crutch –	1	80-90 cm – Bilateral/pair
5	Rough Rider Wheelchair – WM4	3	Sit -Depth 30 cm (small size)-
6	Rough Rider Wheelchair -WM3-	6	Adult size-1, Medium-2 & small size -3
7	Eye Glass	1	Solar

 

• Identified assistive devices for the Kiremu project intervention area.

SN	Items	Required No.	Specification	Remark
1	Hearing aids	22	C/C both left & right for persons with mild to profound hearing loss
2	Rough Rider Wheelchair	8	Small-sized-	All-terrain capability, durable & repairable, and with a user-focused design
2	Rough Rider Wheelchair	14	Medium-sized-	Same as above
4	Elbow Crutches	3	50 cm – 60 cm	With adjustable heights and ergonomic features
3	Eye Glasses – R= 6/60 (Blind) & L= 6/6 -normal	10	Normal -black
4	Eye Glass (convex lenses)	6	For persons with long sight
5	Black eye glasses with a stick for a person who is blind,	1	R= 6/6o & L= 6/60 – totally blind	Solid black or with dark lenses

5. Target Beneficiaries

The assistive devices will be provided to:

• Persons with disabilities

6. Quality Assurance and Inspection

• The organization reserves the right to inspect the assistive devices upon delivery.
• Any items found defective or non-compliant must be replaced at the supplier’s expense.
• Samples will be requested prior to contract award.

7. Duration of the Assignment

The suppliers are expected to complete and submit the assistive devices within ten (10) calendar days from the date of contract award.

8. Roles and responsibilities of both parties

ECDD

• Oversee and monitor the sample of each assistive device.
• Provide technical guidance and input at all stages of the assignment;
• Disburse the agreed-upon supplier’s fee to the contracted firm, subject to applicable income tax deductions.

Suppliers

The supplier shall be responsible for:

• Supplying assistive devices as specified in the technical requirements.
• Ensuring all devices are new or unused, and free from defects.
• Packaging, transportation, and delivery to ECDD head office in Addis Ababa.
• Providing warranty and after-sales support as specified.

Selection Criteria

The Technical and Financial Proposals will account for 60% and 40%, respectively, of the selection criteria, broken down as follows:

No	Criteria	Description	Weight (%)
1	Relevant Experience	Proven track record in supplying assistive devices (wheelchairs, hearing aids, white canes, etc.) and working with disability-focused organizations.	5%
2	Quality & Standards Compliance	Devices meet international/national standards (ISO, WHO guidelines) and are durable, safe, and user-friendly.	20%
3	Delivery & Timeliness	Capacity to deliver within agreed timelines and provide after-sales support.	10%
4	Customer Service & Warranty	Availability of warranty, maintenance, and training for users.	5%
5	Financial Proposal	Competitive pricing, transparency in cost breakdown, and value for money.	60%
	Total		100%

Mode of Payment

• In ETB via bank transfer or Cheque payment.

Essential requirements

• Proven experience in supplying assistive devices.
• Capacity to meet quantity and delivery requirements
• Compliance with legal, ethical, and regulatory requirements.
• Availability of after-sales service and warranty support.
• Testimonies of Relevant Work Experience
• Duly signed and stamped bid documents in a sealed envelope
• Other relevant supporting documents
• Copy of renewed Registration Certificate,
• Valid Business License for the sector