SUPPLY CHAIN OFFICER- AFAR PROJECT

Main Purpose

Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

Accountabilities:

• Supervising and organizing the daily activities of the Supply Chain team, including purchaser, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the department, analysing causes and making corrective actions.
• In collaboration with the Log manager (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making.
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

MSF Section/Context-Specific Accountabilities:

• In collaboration with the project HR actively define supply HR needs of in the project, develop job descriptions and objectives and evaluate the performance of the project supply profiles.
• Organize the onboarding and training of new project supply profiles and on needs basis.
• In collaboration with project teams and coordination, develop and update supply procedures, SOPs and guidelines to guide the supply activities in the project.
• In collaboration with other user departments ensure an accelerated supply chain delivering the needed supplies to the users in the project.
• Closely collaborate with stock owners in managing the project stocks managed by the supply department ensuring replenishment, availability and delivery according to defined the order chronogram.
• Overall responsible for the supply administrative process, document validation according to the emergency validation table, and archiving of all supply documents according to set standards.
• Generate and share supply reports ( IR follow up, Stock Status, Inventory reports) with the project teams weekly and monthly ensuring timely corrective and preventive actions are taken to address lapses and improve reactivity to needs.
• Ensure the supply activities comply with the defined procurement and disposal guidelines of the Federal Republic of Ethiopia and advising the project teams on the same.
• Other tasks as may be delegated by the Project Coordination from time to time to support the realization of the project objectives.