FLYING SUPPLY CHAIN MANAGER – COORDINATION

Main purpose

Support the projects supply teams in implementing the supply chain activities in the project according to MSF protocols, standards, and procedures to ensure the optimal running of the project

Accountabilities

• In collaboration with the Project Coordinator and the Supply Chain Coordinator or Logistics Coordinator, planning, establishing and reviewing the supply activities in the project including its budget, in order to identify and optimize the response to the needs of the mission and the targeted population
• Monitoring and ensuring the efficient and smooth running of the following supply activities in the project: order processing, local purchase management, physical (warehousing) and administrative (management of movements) stock management, freight management, supply administration and implementation of standard supply tools (LogistiX 7, Q4, etc.)
• Ensuring the availability of relevant management data to the owners of the stock, project and capital coordination (expired drugs, risk of shortages, stock reports, lead time, pipeline, etc.).
• Managing the supply team in the project, and in collaboration with the PC, Supply Chain Co or LogCo and the HRCo, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his / her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities.
• Participating in monthly reporting according to guidelines

MSF Section/Context-Specific Accountabilities

• Support the project supply teams in conducting market assessments, RFI, RFQs, tenders and supplier eveluations.
• Ensure the project supply teams understand and comply to set internal SOPs, guidelines and procedures through regular trainings and inspection of activities.
• Develop and implement a yearly field visit plan to all the projects to assess supply activities, identify risks, and provide hands-on support.
• Support the mission supply teams in supply activity planning, including procurement forecasting, stock management, and distribution schedules aligned with project needs.
• Ensure compliance with MSF supply processes, procedures, and guidelines; conduct audits and recommend corrective actions.
• Participate in the development, updating, and training on supply procedures, processes, and Standard Operating Procedures (SOPs) tailored to project contexts and county office. Ensuring access of all SOPs to all supply team at the country office and project level.
• In collaboration with SupplyCo, define Key Performance Indicators (KPIs) for supply functions (e.g., delivery lead-times, overstock, expiry, sleeping stock, cost savings) and monitor achievements through reports.
• Identify skill gaps in project supply teams, evaluate training needs, and recommend or deliver targeted capacity-building sessions, in collaboration with Learning and Development of the Mission.
• Provide surge support to cover leaves, absences, or vacancies in project supply teams, stepping in as needed to maintain operations.
• Collaborate with the country office and project teams to integrate lessons learned, innovate supply solutions, and report on overall supply chain performance.
• Contribute to quarterly supply chain performance reviews, annual review of operations (ARO) and annual planning at the mission level.
• Following proper training, support coordination, and project supply teams as the program UF focal point