Planning Expert

ORGANIZATIONAL OVERVIEW 

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Planning Expert position who meet the following requirements.

Required number:         One

Reports to:                     Head, PMEL Department 

Duty station:                  NEBE Head Quarter, Addis Ababa

Duration:                        Permanent

Salary:                             As per the organization salary scale 

JOB SUMMARY

The Planning Expert will report directly to the Head of PMEL and will be responsible for overseeing planning and reporting activities within NEBE. This role aims to standardize planning and reporting processes and techniques, improve capacity, and ensure compliance with policies and procedures. The Planning Expert will work closely with PMEL staff and NEBE officials to enhance planning and reporting management practices and tools.

DUTIES AND RESPONSIBILITIES

• Primary Responsibilities of the Planning Expert:
• Planning and Reporting Accountability: The Planning Expert is responsible for planning and reporting-related activities at NEBE.
• Capacity Enhancement: Develop an approach to enhance the capacity of NEBE teams and regional government partners in planning and reporting management practices and techniques.
• Systems and Tools: Design and implement planning and reporting systems, processes, and tools.
• Reporting and Presentations: Prepare reports, presentations, summary dashboards, and present results to relevant stakeholders.
• Templates: Design planning and reporting templates and ensure their effective utilization.
• Compliance Monitoring: Monitor planning and reporting compliance with policies, procedures, and templates that align with the electoral cycles.
• Progress Reports: Prepare and submit periodic progress reports, including monthly, quarterly, semi-annual, annual, and others.
• Support Strategic Planning: Support the strategic plan, program/project, annual, bi-annual planning, and programming process for NEBE
• Capacity Assessment: Undertake regular capacity assessments of staff regarding planning and reporting management skills and implement capacity enhancement interventions.
• Regional Capacity Building: Facilitate the development of planning and reporting skills within regional branch offices.
• Coordination: Collaborate with the Head of PMEL in preparing plans and coordinating planning, monitoring, evaluation, and learning activities at NEBE.
• Standard Operating Procedures: Actively participate in the development, adoption, and contextualization of Standard Operating Procedures and operational guidelines related to planning, ensuring their implementation.
• Project Planning: Play a key role in the project planning process, working with Program/Project Coordinators in preparing Program/Project Monitoring and Evaluation Plans.
• Reporting Timetable: Prepare a reporting timetable and monitor the timely preparation and submission of reports to internal and external stakeholders. Provide technical support to HQ work units and branches on periodic report preparation.
• Management Action Plans: Assist in the preparation of Management Action Plans as a result of evaluation reports and follow up on their implementation.
• Technology Integration: Work to support planning, monitoring, evaluation, and learning activities using up-to-date technologies.
• Training Delivery: Deliver training to staff, management, and volunteers in collaboration with the Capacity Building Work Unit.
• Perform other duties as assigned by your line manager.

Education and Working Experience:

• BA/BSc/MA/M.Sc. in Project Planning and Management, Economics, Statistics, and related fields.
• Requirements on Professional Experiences:
• 7/5 years of relevant experience respectively.

Knowledge and Skills:

• Knowledge of people aspect of Change management methodologies, approaches and models
• Human Resource concepts and application (Ethiopian Labour Law and employment related regulations, HR Policies, procedures, modern practices, approaches and trends)
• Knowledge of HR metrics
• Know how to perform analysis and interpretation of data
• Know how to think strategically and devise long term strategies
• Resource allocation skill
• Delegation skill
• Ability to manage time
• Relationship building and communication
• Persuasion
• Adaptability/ flexibility