Planning Expert

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Planning Expert position who meet the following requirements.

Purpose of The Role

This position will report directly to the Head of Planning Monitoring, Evaluation and Learning (PMEL). The Planning Expert provides effective support for planning, activity and deliverable progress reporting, management reporting, data collection, reporting processes, and other activities. The incumbent will work closely with PMEL staffs and, concerned officials of the NEBE to standardizing the planning and reporting processes and techniques thereby increasing the execution and delivery capacity of the team to meet the requirements of the HoPR.

MAJOR RESPONSIBILITIES

• The Planning Expert is accountable for planning and reporting related activities in the NEBE;
• Develop an approach to enhance the capacity of the NEBEs teams and regional government partners in best planning & reporting management practices and techniques;
• Design and implementation of planning & reporting systems, processes, and tools;
• Prepare reports, presentations, summary dashboards and present results to relevant stakeholders
• Design planning and reporting templates and ensure their effective utilization
• Monitor Planning & Reporting in compliance with, policies, procedures, and templates  fit with the Electoral Cycles;
• Prepare and submit periodically needed quality progress reports timely like monthly, quarterly, semi-annual, annual and others
• Support strategic plan, program/project, annual, bi-annual, planning and programming process for any programs of the NEBE;
• Support concept initiation, project kickoff, case studies/assessments, project closure/transition, evaluation, and project status update meeting
• Undertake regular capacity need assessment of the staffs with respect to planning & reporting management skills and implement tailored capacity enhancement interventions.
• Facilitate the development of planning & reporting skills within the regional branch offices team.
• Collaborate with head planning, monitoring, evaluation reporting and learning in the preparation of Plans and coordination of planning, monitoring, evaluation, learning activities of the NEBE;
• Actively takes part in the development, adoption and contextualization of Standard Operations Procedures and operational guidelines on Planning, and other overseas their implementation;
• Take part and plays a key role in converting  strategic plan  and operational plans;
• Ensure the quality of Annual Operational Plan prepared by HQ work units and branches and ensure their vertical and horizontal integration;
• Compile annual operational Plan, consolidated budget and periodic reports of the NEBE, in  close collaboration and coordination with department of Finance and other departments,
• Takes part in Project Planning Process; Works with Program/Project Coordinators in the preparation of Program/Project Monitoring and Evaluation Plan;
• Prepare reporting time table and monitor timely preparation and submission of reports to internal and external stakeholders and  provide technical support to HQ work units and branches on periodic report preparation;
• Assist Management Action Plan preparation as a result of evaluation reports and follows-up their implementation;
• Work to support planning, monitoring, evaluation and learning activities with up to date technologies;
• Deliver training to staffs, management and volunteers in collaboration with the capacity building work unit;
• Other tasks as assigned by the supervisor

Required number:  One

Reports to: Head of Planning, Monitoring, Evaluation & Learning

Duration: Permanent

REQUIRED QUALIFICATIONS:

Requirements on academic qualification:

• BA/BSc/MA/M.Sc. in Project Planning and Management, Economics, Statistics, and related fields.

Requirements on Professional Experiences:

• 7/5 years of relevant experience respectively.

SKILLS AND COMPETENCIES

• Good understanding of program based budgeting,
• Excellent oral and written communication skills;
• A strong set of personal values including integrity, honesty and desire to be of services,
• Highly facilitative and collaborative working style;
• Ability to thrive in a fast-moving environment, with an emphasis on high performance, teamwork, accountability, and results;
• Hands on experience with data management and analytical software such as SPSS/Stata and others;
• Deep understanding of theory and application of evaluation including best-practices tools and approaches;
• Strong report writing skills to internal and external partners;
• Proven analytical skills to collect, synthesize, analyze data for compiled analytical reporting writing, including identification of lessons learned and risks/issues;
• Experience in planning, budgeting and costing capacity building  and advisory to stakeholders;
• Excellent knowledge of monitoring and the application of methodology: Good understanding of capacity assessment methodologies; excellent ability to identify significant capacity building opportunities;
• Time management and organizational skills, with the ability to undertake multiple tasks;
• Ability to remain highly organized while handling multiple tasks under tight deadlines;
• Ability to use program evaluation and budgeting software, i.e. STATA; IFMIS,
• Willingness to adhere to all principles of confidentiality and impartiality (Not being a member of any political party);
• Must value operating in a collaborative and cooperative environment;
• Ability to show initiative, good judgment, and resourcefulness;
• Knowledge of electoral processes is an asset;
• Fluency in English and Amharic required (written and spoken),
• Not a member of a political party.