Logistics Assistant_ Dessie

Medical Teams International Calling:

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY

The Logistics Assistant is responsible for implementing Logistics activities to facilitate Medical Teams Operations at the field level and assist the Field Logistics Officer as needed.

JOB RESPONSIBILITIES

• Assist supply chain activities including planning, sourcing, transport, shipping, warehousing, asset management; apply distribution control techniques to optimize stock levels.
• Assist the procurement process in accordance with MTI policies and procedures, in a transparent, accountable, efficient, timely and cost-effective manner, negotiating prices and proposing new suppliers to be validated.
• Assist the implementation of procurement process, including submitting and collecting quotations, in accordance with MTI and Donor policies.
• Track vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules
• Assist in annual procurement planning
• Track all organization equipment and assets in accordance with MTI and Donor requirements
• Conduct occasional monitoring of inventory and assets to verify condition and proper use of property
• Ensure proper branding on all items in accordance with MTI and Donor requirements
• Assist in planning of office management needs including purchasing of office supplies
• Conduct local market surveys to gain a full knowledge of the availability and price of local items
• Collaborate with IT officer to meet technology needs of organization
• Support safety and security tasks as delegated
• Develop and maintain a database of suppliers of goods and services
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams protection from Sexual Exploitation and Abuse, Child and Vulnerable Adult Protection, and Harassment-free workplace policies
• Additional duties as assigned

ABILITIES:

• Ability to act with integrity and ensure security and appropriate use of assets
• Ability to complete complex tasks with a high degree of autonomy and responsibility
• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy
• Ability to support MTI calling and adhere to the MTI code of conduct

PHYSICAL CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

EDUCATION, LICENSES, & CERTIFICATION

• A diploma in procurement and Logistics, supply chain Management, Business Administration, Public Administration, or related field is required

EXPERIENCE

• Minimum of 2 year of procurement and logistics experience
• Experience with donor asset and procurement specific procedures is an added advantage

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management.

SKILLS:

• Fairly skilled at using ERP systems to manage inventory logistics
• Good interpersonal, influencing and negotiation skills
• Skilled in communication
• Good computer skills, including word processing, spreadsheets, and databases
• A good command both written and spoken Amharic and English