Intern -(Administration & Coordination Support)

About Swiss Church Aid (HEKS/EPER)

Swiss Church Aid (HEKS/EPER) is the aid organization of the Protestant Churches of Switzerland and has its headquarters in Zurich/Switzerland. Swiss Church Aid (HEKS/EPER) works towards a more humane and more equitable world, assisting people and communities to overcome economic, social or humanitarian disparities in order to gain autonomy and to live with dignity both in Switzerland and abroad. Therefore, Swiss Church Aid (HEKS/EPER) engage in development cooperation, humanitarian aid and church cooperation and works in more than 30 countries and runs around 200 projects world-wide. Swiss Church Aid (HEKS/EPER) is a member of the ACT Alliance.

Swiss Church Aid (HEKS/EPER) Ethiopia is seeking to recruit one Intern (Administration & Coordination Support) for its Country Office in Addis Ababa.

Position Overview

We are seeking a motivated and detail-oriented Intern to support administrative, coordination, and communication functions with the ACT Ethiopia Forum, a national platform that convenes 12 like-minded faith-based organizations under the umbrella of the ACT Alliance. This role offers an excellent opportunity for early-career professionals to gain hands-on experience in a dynamic humanitarian and development environment. Subject to performance and organizational needs, the position may evolve into an Administrative Assistant role.

Duration: 6 months (with potential for extension to Administrative Assistant, subject to performance and budget availability)

Reports to: HEKS/EPER Country Director / ACT Ethiopia Forum Convener

Key Responsibilities

• Organize and coordinate meetings, including scheduling, invitations, and follow-up,
• Take accurate meeting minutes and ensure timely dissemination to relevant stakeholders,
• Share information and updates as needed with partner organizations in a clear and timely manner,
• Arrange logistics for meetings, workshops, and training sessions (venue, materials, travel, etc.),
• Provide support to the Communication Working Group, including coordination and documentation,
• Maintain organized records and filing systems (both digital and physical),
• Assist in preparing basic reports, presentations, and correspondence,
• Perform other administrative and coordination tasks as assigned by the direct supervisor,

Qualifications and Experience

• Bachelor’s degree (or final-year student) in Administration, Communications, Social Sciences, or a related field
• Open to fresh graduates or candidates with up to three years of relevant work experience,
• Female candidates highly encouraged to apply,
• Demonstrated interest in administration, coordination, or communications,
• Strong organizational and time-management skills,
• Good written and verbal communication skills in English and Amharic,
• Knowledge of other languages is an asset,
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint),
• Knowledge CANVA and Open Source Tools such as Designer, Publisher Adobe Photoshop is an asset, Ability to work independently as well as collaboratively in a team,
• Strong attention to detail and willingness to learn,

Personal Attributes

• Proactive and flexible attitude,
• Strong interpersonal skills and ability to engage with diverse stakeholders,
• High level of integrity and professionalism,
• Ability to manage multiple tasks and meet deadlines,
• Ability to maintain a high level of confidentiality.

Remuneration and Benefits

Remuneration and benefits will be provided in accordance with the Internship Regulations of Ethiopia.

Career Development Opportunity

This internship offers the possibility of growth into an Administrative Assistant position based on demonstrated performance and organizational budget availability.