Project Cashier (TSF Yirgalem Project)

Job Description

Who we are

SOS Children’s Villages in Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people. 

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community-based organizations across eight program locations; we aspire that every child grows up with love, respect and security.

 

Want to know more about life at SOS?

Explore our Employee Value Proposition Here

Follow our journey on LinkedIn

 

Our Commitment to Safeguarding  

At SOS Children’s Villages, safeguarding isn’t just a policy, it’s a foundational value embedded in everything we do. We are unwavering in our commitment to protecting the children, young people, adults, and communities we serve, as well as our workforce and resources.

We cultivate an environment of trust and accountability where every voice is heard and respected. All successful candidates will be expected to champion our holistic safeguarding principles, actively upholding our Child & Youth Safeguarding Policy, Code of Conduct, and regulations against sexual misconduct, fraud, and corruption.

By joining our team, you commit to integrating these vital standards into your work, ensuring the highest levels of safety, ethics, and integrity in every action and partnership.

Together, we create a world where everyone feels safe, respected, and protected

 

Join Our Mission:

We are looking for a Project Cashier to manage the day-to-day financial transactions of a projects, including receiving and depositing payments, processing disbursements, and maintaining accurate cash records. The role plays a key part in ensuring the integrity of our financial operations by managing petty cash, processing payments, and supporting project teams with financial documentation, all while upholding strict compliance and safeguarding standards.

Key Responsibilities

Prepare and Receive payments

• Checks, counts and receives payments made to SOS-CVE and provides an official receipt thereon.
• Deposits daily money received by cash and cheque to bank account.
• Review & prepares payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices
• Advances cash for authorized expenditures of the organization, ensuring completeness and correctness of supporting documents
• Follow-up and control payable and receivable accounts.

Petty Cash Management

• Maintains petty cash fund and replenishes fund with program accountant or finance & admin officer against proper payment vouchers.
• Process petty cash disbursements for project-related expenses, ensuring proper documentation and approvals.
• Regularly update the petty cash ledger and reconcile balances against physical cash.
• Prepare and submit petty cash replenishment requests, including a detailed breakdown of transactions.
• Conduct periodic cash counts to verify fund balances and ensure accuracy.

Process Payment

• Follows-up timely payment of withholding tax , Pension and income tax to relevant government
• Effects payment of bills such as telephone, electricity, water, etc. upon approval of the same.
• Notifies immediately the project Coordinator, project finance and admin officer & location Finance department manager of any overage or shortage incurred.

Documentation

• Keeps properly cash and cheque pad, printed receipts and transaction documents in safe custody.
• Keeps record of amounts received and paid, reconciles cash at hand with recorded balance.
• Takes part in inventory control of assets and stock items
• Assists the Project finance and admin officer in the Implementation of the internal control system and financial procedures and manual of the organization.
• Provide technical support to the project team or program location units in SOS Children’s Village Program Location in financial management related issues.
• Compiles and submits daily receipts and payments to the project fiancé & admin officer with the necessary supporting documents.
• Other responsibilities & duties as required by the line manager

Our Ideal Candidate?

Let’s find out if we’re a match. The next step in our process depends on how your background closely align with the below criteria’s.

Essential Requirements (Must-Have):

• Education: BA Degree in Accounting and Finance.
• Experience: 2 years direct experience in a similar position.
• Experience working in an NGO environment.

Desired Assets (Nice-to-Have): 

• Petty Cash Management: Ability to maintain and reconcile petty cash funds, ensuring accuracy and compliance with organizational policies.
• Cash Handling: Proficient in handling cash transactions, ensuring timely and accurate disbursements while maintaining appropriate records.
• Cash Reconciliation: Ability to conduct regular reconciliations of cash balances, ensuring discrepancies are identified and resolved promptly.
• Communication Skill: – Excellent written and verbal communication skills.
• Prioritization: Ability to manage multiple cash-related tasks efficiently and meet deadlines in a fast-paced environment.
• Attention to Detail: – excellent in attention to detail and working on routine activities with initiative.
• Customer service orientation: – excellent customer service orientation and professional demeanour.
• Confidential:  Discretion in dealing with confidential and sensitive information of the organization
• Integrity and Ethics: Strong set of personal values including integrity, honesty and desire to be of service,
• Software: Proficiency in MS applications especially Excel, Word, PowerPoint and D365,
• Ability to speak and communicate effectively in the local language relevant to the program area.

Competencies

Lead Competency 

• Role model: Act as a role model for the organization, living our values and inspiring and learning from others
• Collaboration: Remove barriers to participation, share decision making and build partnerships
• Empowerment: Promote inclusion and equitable sharing of power
• Strategic Thinking: Live the values and mission, setting realistic goals and translating them into actionable plans

Core Competency 

• Kindness: Act with empathy towards everyone he/she works with.
• Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.
• Inclusiveness: In any actions show respect and care for others.
• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
• Results Orientation: look for solutions and focus on desired results.

How to Apply

Does This Sound Like You?

To apply, please submit your updated resume via: >> SOS Children’s Villages Application portal (ICIMS).

We actively champion diversity and inclusion and strongly encourage women to step forward and apply. As part of our unwavering commitment to holistic safeguarding protecting children, youth, adults, and assets our selection process emphasizes value alignment and includes thorough background checks for all potential hires.

SOS Children’s Villages in Ethiopia is an equal opportunity employer, providing fair consideration to all applicant regardless of race, colour, religion, gender, ancestry, national origin, age, disability, marital status, or class.

Please note that only shortlisted candidates will be contacted.