Human Resource Information System (HRIS) Lead

• Job Title:               HRIS Lead
• Reports to: Head of HR Operations
• Terms: Specified Purpose Contract (to at least end 2027)

Job Location:

Dublin, London or Belfast or locations where Concern has an office. If applying from another Concern operational country, pay scale will be benchmarked for that country.

Candidates must be legally entitled to work in Ireland/UK or any other Concern operational country at the time of application.

Salary:   Global Band 7

Salary and terms and conditions are subject to change depending on location e.g.

Republic of Ireland: €70,088 to €77,875

Great Britain: £49,613 – £55,125

Northern Ireland: £46,140 – £51,267

Requirements:

Supporting programme country teams to prepare and implement systems will require travel (where programme country office resources need to be supplemented).  It is estimated that up to six, two week visits annually will be required for the duration of the projects.

About Concern:

Established in 1968, Concern Worldwide is an international, humanitarian, non-governmental organisation dedicated to the elimination of extreme poverty and the reduction of human suffering, primarily in fragile countries.

Our Vision is a world where all people live in peace and prosperity and are treated equally, with dignity and respect. Informed by the priorities of affected communities, we go where the needs are greatest, and work to save lives, protect and develop livelihoods, support recovery and build long-term resilience

To advance our mission and ensure high quality‑quality, impactful work, we are guided by our core values and a culture committed to inclusion, compassion, and humanity. Inspired by our founders and our long history of effective programming, these values reflect both who we are and how we address extreme poverty in the world’s most fragile contexts.

We are dedicated to fostering a workplace where everyone feels valued and supported to succeed and contribute to our mission.

Role Purpose:

The HRIS Lead will have responsibility for the day to day management of the Global Human Resource Information System project, ensuring that both the design and the implementation of the Global Human Resource Information System (HRIS) are fit for purpose across Concern’s programme country offices and support offices.

Working in conjunction with steering and oversight committees and project teams, the HRIS Lead will be responsible for defining and refining project scopes, managing timelines and budgets, co-ordinating resources, mitigating risks, overseeing project implementation and managing effective communications and collaboration with stakeholders to ensure successful project delivery and improved HR effectiveness.

Responsibilities:

• Oversee and manage the implementation of the Global HRIS, ensuring it is completed on time, within budget and to specification
• Identify potential risks and develop mitigation strategies
• Proactively manage scope and all issues that arise and adopt a problem-solving approach at all times
• Manage the change aspects of the HRIS project, working closely with key stakeholders in Concern’s head office, support offices and the countries where we work to ensure a smooth transition and adoption of the new system
• Provide leadership to, and development of, 2 direct reports (IT Project Manager, HRIS Project Implementation Technical Specialist) through effective direction, delegation, coaching and performance management thereby ensuring system implementation and transition plans are executed according to and meet all project requirements
• Track project progress and provide regular status updates and performance reports to key stakeholders
• Work closely with the chosen HRIS vendor(s) / implementation partner(s) to translate Concern’s needs and required procedures into a coherent set of system specifications that support the global HR needs of the organisation (programme countries and head office/support offices)
• Develop test scripts based on internal procedures and system requirements
• Identify subject matter experts for system and user acceptance testing and organise and participate in system and user acceptance testing to ensure that the system operates as required
• Develop training materials for both HR/’back office’ users and end users/employees
• Identify and help develop a network of HRIS project champions across head office, support and programme offices who can be trained first and then train others, and who can serve as initial points of contact for support
• Identify and support core users who will transition data from the existing legacy HR/manual systems to the new system, ensuring that data is correct and formatted appropriately before transition
• Keep the People Director and the Project Director up to date on all aspects of the project throughout the project lifecycle
• Communicate, in close collaboration with the People Director and the Project Director, the project status at scheduled oversight and steering group meetings and serve as a central source of project information.
• Coordinate and/or deliver any new global projects that may be assigned by HR Management
• All managers are responsible for upholding and promoting Concern’s values, demonstrating leadership on workplace equality, diversity and inclusion, and role modelling a positive safeguarding ethos
• All managers are required to actively participate in any emergency response as and when required

Role Holder Requirements

• Strong commitment to the mission and values of Concern
• Post graduate qualification in a related discipline or equivalent years of professional experience
• Significant proven and demonstrable experience of working in the humanitarian sector in the area of Human Resources management
• Demonstrable experience in the development and implementation of global HRIS
• Demonstrable experience in the area of salary benchmarking and development and management of pay structures

 

We encourage all eligible candidates, irrespective of gender, ethnicity or origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality.

If this role sounds right for you, please apply with your CV and cover letter. Please be aware we may offer positions before the closing date.

If you have any concerns about our recruitment process and need particular assistance – for example if you have a disability e.g. a hearing impairment – please let us know and we will do our best to respond to your needs.

Due to the urgency of this position, applications will be shortlisted on a regular basis, and we may offer posts before the closing date.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible here. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment.

By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).

Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them – so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.