Grant Finance Specialist – EU INTPA Project

Location: Addis Ababa, Ethiopia

Company: Plan International

Job Description

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

The Opportunity

The Grant Finance Specialist supports effective grant financial management throughout the project lifecycle, from grant setup and budgeting to reporting, compliance monitoring, partnership management, audit support, and grant closure. The role ensures that donor funds are managed efficiently, budgets are accurately planned and monitored, financial reports comply with donor and organizational requirements, and grants are implemented in accordance with approved budgets, policies, and compliance standards. The role also supports in improving cost recovery, stakeholder communication, and financial sustainability.

Key responsibilities include ensuring donor compliance, taking timely actions, accurate budget coding and expenditure posting, guiding cost utilization, cost recovery management, and managing grant planning and closure. The role requires proactive problem-solving, delivering contextualized solutions, and mitigating risks identified through spot checks to maintain project continuity.

Key Responsibilities

Manage grant setup, master data creation, and budget administration within SAP systems.
Support project budgeting, forecasting, financial planning, budget realignment, and cash flow management.
Prepare and analyze financial reports, budget utilization reports, and donor financial submissions to ensure accuracy and compliance.
Provide financial guidance and capacity building to Project Managers on budget management and grant implementation.
Monitor grant expenditures, cash flow, foreign exchange impacts, and cost recovery to support informed decision-making.
Ensure compliance with donor regulations, organizational policies, audits, and financial monitoring requirements.
Conduct financial reviews, field monitoring visits, spot checks, and risk assessments to strengthen accountability.
Coordinate financial reporting, fund management, and compliance processes with consortium partners and stakeholders.
Support partner financial management through expenditure monitoring, advance liquidation, and reporting reviews.
Lead grant closure processes, including reconciliations, outstanding payment clearances, and final donor reporting requirements.

The Individual

Bachelor’s Degree in Accounting and Finance
Minimum 5 years of relevant experience in Grant Management, preferably in an NGO setting, out of which 3 years on a senior level
Sound analytical and problem-solving capability;
Ability to influence others’ behaviour through effective relationship building; thorough current knowledge and understanding of relevant policies, frameworks, etc.
Strong knowledge of financial systems (SAP), policies, and procedures, and advanced Excel skills
Knowledge and experience of donor grants of diverse institutional donors (EU, US funding, ECHO, UN Agencies, GFFO, FCDO, etc.)
Excellent communication skills
Proficient in financial reporting.
Fluency in the English language is essential

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed per the appropriate procedures.
Ensures that all staff in the unit/function/department are properly inducted on and understand their role in upholding Plan International’s safeguarding and GEI policies;
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Location: Addis Ababa, Country Office

Type of Role: EU INTPA Project till June 30, 2028

Reports to: Grant Finance Manager

Closing Date: August 27, 2026

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.