Executive Assistant

Established in 2019, Deborah Foundation is a registered non-profit organization with a mission to improve the lives of children with Down Syndrome and other intellectual disabilities through support in the areas of Health, Education and Policy Advocacy

Summary:

The Executive Assistant provides high-level administrative and executive support to a senior leader. This role is responsible for managing the executive’s calendar, coordinating meetings and travel, handling sensitive information, recording and writing minutes of meetings, and serving as a trusted partner and gatekeeper. The Executive Assistant must possess exceptional organizational, communication, and problem-solving skills, with proficiency in Amharic, and English to ensure the efficient operation of the executive office.

Responsibilities:

• Manage scheduling and calendar for the executive.
• Draft, review, and send communications on behalf of the executive.
• Organize and prepare for meetings, including logistics and document preparation.
• Attend meetings and accurately record and prepare minutes of meetings for official record and follow-up.
• Answer and respond to phone calls and relay messages to the executive.
• Prioritize emails and respond when required.
• Coordinate travel arrangements and itineraries.
• Maintain organized records, files, and important documents.
• Perform any other duties assigned by the executive.

Location: Deborah Foundation, Head Office, Bole behind Sur construction

Qualifications:

• Bachelor’s degree in any field.
• Minimum 1 year of experience as an Executive Assistant or in a similar senior administrative role.
• Proven proficiency in speaking, reading, and writing Amharic and English (Afaan Oromo is an advantage).
• Demonstrated ability to handle highly sensitive and confidential information with discretion.
• Strong verbal and written communication skills.
• Excellent organizational and project management skills with the ability to multitask and meet deadlines.
• Proficiency in office productivity tools, calendar management, and administrative technologies.
• Adaptable, proactive, and able to work independently in a fast-paced environment.
• Strong problem-solving and decision-making abilities.
• Professional demeanor and commitment to excellent service.

Skills and Abilities:

• Excellent written and verbal communication skills.
• Excellent typing and documentation skills.
• Strong time management and attention to detail.
• High level of organization and multitasking ability.
• Proficient in Microsoft Office and common office software.
• Strong interpersonal skills.

Essential

• Proficiency in English and Amharic.
• Deep understanding of executive support responsibilities.
• Exceptional organizational and communication skills.
• High level of dedication, professionalism, and confidentiality.