Documentation and Inventory Officer /Storekeeper _at Ethiopian Capital Market Authority (ECMA)

Purpose

The Documentation and Inventory Officer is responsible for handling the receipt, storage, issuance, and documentation of materials, consumables, and fixed assets in the central store of the Authority in accordance with the Property Administration Manual. The position ensures accurate records, proper storage conditions, stock control, and timely reporting.

Specific Duties and Responsibilities:

• Check and receive goods against purchase orders, suppliers’ invoices, and packing lists; verify quantity, quality, and condition of items.
• Issue materials, consumables, and fixed assets to requesting departments based on duly authorized Store Requisition forms.
• Safely store and safeguard all materials, spare parts, consumables, and fixed assets under custody.
• Ensure store security against damage, theft, deterioration, fire, moisture, and other hazards; maintain cleanliness and order of the store.
• Prepare and process store and asset documents such as GRN, FARN, RMRN, SIV, FAIV, and RMTN, and submit them timely for financial recording.
• Maintain and regularly update bin cards and stock records in line with stock movements.
• Properly file all store-related documents, including receiving vouchers, issue vouchers, and delivery notes.
• Label, classify, and arrange materials on shelves and racks according to item type and category.
• Assist in setting and monitoring maximum and minimum stock levels.
• Conduct periodic stock checks and assist in year-end stock and fixed asset inventory counts.
• Prepare and submit periodic store reports.
• Perform other related duties assigned by the immediate supervisor.
  

  Qualification and Requirements:

Diploma / Level IV in Accounting, Business Administration, Logistics, Supply Chain Management, or related fields.

• Minimum of 2 years relevant experience in storekeeping, logistics, or supply chain management.
• 0 years in a management position
  

  Behavioral Competencies/Attributes

• Supervisory skills
• Time management
• Interpersonal skills
• Communication
• Adaptability
• Initiative

What We Do

Ethiopian Capital Market Authority is established by Capital Market Proclamation No 1248/2021 as an autonomous Federal Regulatory Authority. One of the major objectives of ECMA is to ensure the existence of a capital market environment in which securities can be issued and traded in an orderly, fair, and efficient manner. ECMA, as a regulatory authority, grants licenses to any person to operate as a security exchange, derivative exchange, security depository and clearing company, capital market service provider, over-the-counter trading facility, or any other activity deemed by ECMA as a regulated activity under its jurisdiction. ECMA regulates and oversees trading in primary and secondary markets of securities, the use of electronic trading platforms that deal with securities and gives recognition and oversees the activities of self-regulatory organizations.