Bid Invitation for Publication, Design, and Printing Services

Location: Addis Ababa, Ethiopia

Organization: Hanns R. Neumann Stiftung (HRNS)

Deadline: December 19, 2025

Job Description

Project Title: Design, Layout, and Printing of Technical Publications

Timeline: 3 Weeks from Work Order

Currency: ETB (Ethiopian Birr)

Background

HRNS-Ethiopia (Hanns R. Neumann Stiftung Ethiopia) is a development organization dedicated to empowering smallholder farming communities, primarily focusing on sustainable agriculture, environmental conservation, and improving livelihoods. As part of the global HRNS network, the Ethiopia office works closely with coffee farmers and other agricultural producers to enhance their productivity, market access, and resilience against climate challenges.

HRNS-Ethiopia hereby invites qualified and licensed printing and publication firms to submit bids for the provision of comprehensive design, layout, and printing services for a series of technical manuals, research papers, reports, and branded materials.

Scope of Work

The selected service provider will be responsible for the full publication cycle, including:

Graphic Design: Designing layouts compliant with HRNS corporate identity and donor branding guidelines.
Printing: High-quality printing, binding, and finishing.
Digital Delivery: Providing final high-resolution PDF versions of all materials.
Quality Assurance: Ensuring all deliverables are error-free and meet the technical specifications listed below.

Technical Specifications

All items must meet the following production standards:

Dimensions: A4/A5 (as applicable)
Cover Paper: 250gsm, Matt Laminated
Inside Paper: 150gsm
Color: Full Color (Cover & Inside)

Bill of Quantities (BoQ)

Bidders are requested to provide a quote for the following items.
Note: Page counts are estimates for quoting purposes.

No.	Item Description	Est. Pages	Quantity
1	Technical Manual	114	150
2	Research Paper	140	150
3	Research Paper	63	100
4	Analysis Report	50	100
5	Research Paper	50	100
6	Project Brief Report	12	100
7	Branded Notebooks A5 (Hard Back or Executive Notebook)	50	200

Required Skills

Adaptability
Communication
Problem solving

How to Apply

Submission Requirements

Interested vendors must submit a proposal containing:

Financial Quote: Detailed unit prices and total cost for each item, quoted in ETB and inclusive of all applicable taxes.
Portfolio: Samples of previous similar assignments, particularly technical publications, manuals, or booklets.
Valid License: Copies of valid and renewed business license, VAT registration certificate, and TIN certificate.
Timeline Commitment: Written confirmation of the bidder’s capacity to complete the assignment within the required three (3) week timeframe.