Monitoring and Evaluation Specialist at Hope Walks Inc., Ethiopia

Position Overview

The Monitoring and Evaluation (M&E) Specialist will provide technical leadership for data collection, reporting, and the implementation of M&E activities within HW-ET programs. Working closely with the Hope Walks Headquarters (HW-HQ)  Digital Health Systems Specialist, the role will support learning and capacity building by developing and applying M&E standards, guidelines, and tools.

This full-time position is based in Addis and reports operationally to the Country Director/Country Director and the SLT and technically to the HW-HQ  Digital Health Systems Specialist, with joint performance evaluations.

The Specialist will oversee M&E and learning activities for projects across 70+ clubfoot partner clinics, generating data-driven insights to demonstrate performance and impact. The role will strengthen HW-ET’s M&E systems, support partner clinics in improving data management and information flow, and promote key lessons to enhance project effectiveness and organizational learning.

MAIN DUTIES AND RESPONSIBILITIES

• To supervise regular data collection through implementing partner clinics and ensure quality of the data by random verifications and validations
• To provide mentoring, coaching and technical support to all Clinical Supervisors, Counselling Coordinators, Clinical Coordinators and Parent Advisors in monitoring data collection.
• To record, manage and preserve monitoring and evaluation data in a safe and accessible way
• To analyse and discuss findings with the program staff based on regular monitoring data in line with organizational Key Performance Indicators (KPIs).
• Provide technical support on M&E and evidence-based recommendations to the relevant Project Manager and Partners.
• Develop and implement HW-ET monitoring and evaluation system in collaboration with HW-HQ  Digital Health Systems Specialist
• Assist with the piloting, roll-out, and management of a new patient-level Data Management System (DMS) which utilizes the DHIS2 platform to all HW-ET partner clinics in coordination with the HW-HQ  Digital Health Systems Specialist.
• Support partners in conducting baseline surveys and Knowledge, Attitudes, Practices (KAP) surveys
• Participate actively in programme planning process and budgeting of the programme quality and fundraising unit
• Support the program team in developing the annual and six-monthly organisational reports.
• Support program team in dealing with any other tasks as may be required

SPECIFIC RESPONSIBILITIES

Monitoring

• Develop project monitoring plan (PMP) of the projects in line with project logframe(LFA) and consulting with programme team and regional M& E coordinator.
• Coordinate with Implementing Partner Clinics (IPCs) for collecting data against agreed indicators
• Engage with IPCs to collect and manage essential data of their respective projects
• Ensure quality of data collected by partner clinics
• Provide feedback to partners and programme teams on projects’ performance based on monitoring data findings in line with organizational KPIs.
• Assist Manager in building capacity of IPCs on Planning, Monitoring and Evaluation (PM&E)

Evaluation

• Assist Country Director and the SLT in designing, coordinating and conducting project evaluations (mid-term and end-line)
• Assist Country Director and the SLT in designing and conducting Post Implementation Monitoring Survey (PIMS)
• Assist Country Director and the SLT in conducting Programme Data Review
• Support partners in designing and disseminating research studies by providing relevant input

Reporting and Documentation

• Assist Country Director and the SLT in developing quarterly, six-month and annual reports
• Develop and share field visit reports with relevant clinical and counselling
• Keep key reports

Planning

• Assist Country Director and the SLT during multi-year plan and budget (MPB) process to develop a good quality MPB for the country programme (CP)
• Assist Country Director and the SLT in reviewing project plans during MPB process
• Ensure quality of data/ KPI in project plans
• Keep relevant MPB documents on the google drive

Learning and Sharing

• Share learning from M&E process with the wider team
• Support partners in improving learning and sharing mechanisms in their implementations
• Promote culture of two way learning in the organisation

Contribution to Effectiveness of the Programme 

• Work collaboratively with different programmes for strengthening integration and cross-learning in programmes
• Proactively volunteer for various team activities
• Show an eagerness to take on any other tasks assigned by the line manager

Professional Qualification

Essential

• Masters’ degree in Health, M& E, Public Health, Health Informatics.
• Knowledge and understanding of project monitoring and evaluation
• Understanding of the current M&E trends and especially M&E systems in development organisations
• Knowledge or training on DHIS2 or other health information management systems (HIMS)

Desirable

• Knowledge of Medical (Clubfoot issues, challenges and opportunities)
• Knowledge of SPSS, Epi-info and Stata software
• Knowledge of participatory research methods, participation action and learning
• Knowledge of contextual diversity of various areas of Ethiopia

Experience

Essential

• Minimum 5 years’ experience in monitoring and evaluation with at least 2 years with NGO.
• Experience in monitoring and evaluating public health projects
• Experience of field data collection
• Experience of report writing

Desirable

• Experience of conducting research
• Experience of organizing lesson-learning sessions

Skills

Essential

• Monitoring and evaluation techniques and processes
• Data collection and management
• Analytical and research skills
• Good command over report writing in English
• Good interpersonal skills
• Advanced computer skills, especially in spreadsheets, word-processing programs, database, development, statistical analysis software, and data visualizations.
• Excellent knowledge of common technology: Microsoft Office, Google Drive, Zoom
• Fluency in Amharic and English.

Desirable

• Handling data through SPSS/Epi-Info/Stats
• Communication skills for presenting monitoring findings

Others

• Time management and ability to prioritize multiple tasks
• Self-motivated person able to work without close supervision
• Able to work effectively in a diverse team environment
• Travelling to far flung areas within Ethiopia independently for M&E, 20-30% of the time.
• Understanding of Ethiopian Health System, Policies and Initiatives/programs
• Willing to work additional hours at crucial times