Warehouse Officer

Location: Aysaita, Ethiopia

Organization: Samaritan’s Purse

Deadline: March 12, 2026

Job Description

JOB SUMMARY

The Warehouse Officer will oversee the safe receipt, storage, handling, and dispatch of all nutrition commodities, medical supplies, and equipment required for TSFP, OTP/SC support, and CMAM activities in Asayita. The role ensures proper stock management, accurate documentation, and timely delivery of RUSF, RUTF, medical consumables, and other project materials to health posts and PHCs. The Warehouse Officer will work closely with the Nutrition Officer, Logistics team, HEWs, and health facility staff to maintain strong supply chain systems that support uninterrupted service delivery for malnourished children and PLW.

KEY RESPONSIBILITIES

Maintain organized, clean, and secure storage of all nutrition commodities (RUSF, RUTF), medical supplies, and project equipment.
Ensure proper stacking, ventilation, and FIFO/FEFO application for all items.
Conduct regular physical inventory counts and reconcile with stock cards and warehouse records.
Monitor stock levels and alert the Logistics/Nutrition team of upcoming shortages or expiries.
Ensure all warehouse activities comply with donor, MoH, and Samaritans Purse standards.
Receive incoming supplies and verify quantities, quality, and documentation against delivery notes.
Prepare dispatch plans and issue commodities to health posts, PHCs, and TSFP sites based on approved requests.
Ensure accurate completion of Goods Received Notes (GRN), Stock Release Forms, and dispatch documentation.
Coordinate with drivers and logistics staff to ensure timely transportation of RUSF/RUTF to OTP/SC sites.
Support the movement of supplies to remote TSFP points during distribution days.
Ensure uninterrupted supply of RUSF for MAM children and PLW across 13 TSFP sites.
Facilitate the transport of RUTF to PHCs that lack capacity to move commodities to health posts.
Work closely with Nutrition Officers to align stock dispatch with TSFP schedules and caseload trends.
Support emergency replenishment for SCs and OTPs when SAM cases increase.
Maintain updated stock cards, bin cards, and warehouse ledgers for all items.
Prepare weekly and monthly stock reports for the Nutrition and Logistics teams.
Report losses, damages, expiries, or discrepancies immediately and document them according to policy.
Support audit processes and donor reporting by providing accurate warehouse data.
Ensure warehouse safety standards, including pest control, fire safety, and proper handling of food commodities.
Implement quality checks to ensure commodities are not damaged, expired, or compromised.
Enforce strict access control to the warehouse and maintain a visitor log.
Ensure all warehouse practices align with national CMAM protocols and SP logistics procedures.
Liaise with health facility staff, HEWs, and community mobilizers to understand supply needs.
Coordinate with the Logistics Officer for transport planning and procurement follow-up.
Work with Nutrition Officers to forecast commodity needs based on caseload and consumption trends.
Participate in project meetings and provide updates on stock status and supply chain challenges.

EDUCATION / EXPERIENCE NEEDED

Bachelor Degree in Purchasing and Logistics, Business Administration, Accounting and/or any other related field.
3 – 4 years experience in inventory keeping or warehousing in logistic/transport operation.
NGO experience is a plus

LANGUAGE

Proficiency in English and Amharic
Knowledge of the regional language required
Knowledge of any other national language is a plus

SKILLS REQUIRED

To perform this job successfully, an individual must be willing to abide by Samaritans Purses code of conduct and understand the principals of Samaritans Purses Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Attention to detail, anticipation and follow up are core values of the job function as well as maintaining the highest levels of confidentiality regarding contracts and salaries.
Possesses strong organizational and problem-solving skills within a fast-paced environment.
Must be a self-starter and internally driven to success and hard work.
Must be a humble team player.
Ability to be flexible and adaptable, taking on additional responsibilities as needed.
Knowledge of computer systems and its applications such as Outlook, Word, and Excel including formulas/formatting.
Must have analytical and report writing skills.
High level of integrity and stewardship.
Committed to the SP values and ethics.
Above average mathematic skills

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.
May travel in country with exposure to communicable diseases, hot and humid weather conditions.
Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritans Purse Safeguarding policy and Code of conduct.

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.