ToR: Training of TVET Instructors on Electric Vehicle (EV) Service and Maintenance Short-Term Training Curriculum

Description of programme locations

SOS Children’s Villages Addis Ababa and Harar programme locations are two of the seven programme locations under SOS Children’s Villages in Ethiopia and have been operating various interventions primarily focusing on children, young people, families, and communities in Addis Ababa and Dire Dawa city administration as well as Harari and Oromia regions. SOS Children’s Villages Addis Ababa and Harar programme locations currently implement alternative childcare programmes, Family and community development programs, humanitarian actions and advocacy SOS Children’s Villages Ethiopia, through the Green Growth – Empowering Youth for a Green Future Project, is supporting the strengthening of Technical and Vocational Education and Training (TVET) institutions to improve young people’s access to relevant, market-oriented and future-oriented skills.

Rationale for the training:

The transition towards electric mobility is creating new opportunities for employment and entrepreneurship while also generating demand for skilled technicians who can safely operate, diagnose, maintain and service electric vehicles and their associated systems. However, the effective delivery of EV training requires TVET instructors to have both adequate technical knowledge and the capacity to facilitate practical, competency-based learning.

In collaboration with the Ministry of Labour and Skills (MoLS) and relevant TVET stakeholders, an Electric Vehicle Service and Maintenance Short-Term Training Curriculum has been developed and validated. The curriculum is aligned with relevant competency standards and was reviewed through a curriculum validation process involving government experts, TVET institutions, curriculum specialists and private-sector representatives.

The curriculum validation process highlighted the importance of ensuring that instructors have adequate understanding of the curriculum, EV technologies, practical training requirements, assessment approaches, occupational safety, and emerging industry requirements. Participants also emphasized the need for appropriate practical training, instructor/teacher guidance, and adequate time to cover both theoretical and practical components.

Against this background, the Green Growth Project intends to organize a Training of TVET Instructors on the EV Service and Maintenance Short-Term Training Curriculum. The training will strengthen instructors’ technical and pedagogical capacity to effectively deliver the curriculum and prepare trainees with relevant competencies for the emerging electric mobility sector.

Purpose of the Training

The overall purpose of the training is to strengthen the capacity of selected TVET instructors to effectively deliver the Electric Vehicle Service and Maintenance Short-Term Training Curriculum using competency-based and practical training approaches.

The training will enable instructors to understand the curriculum structure, technical content, practical requirements, assessment methodology and safety considerations required for effective EV training delivery.

Specific Objectives

The training will specifically aim to:

• Familiarize instructors with the structure, objectives, learning outcomes and competency requirements of the EV Service and Maintenance Short-Term Training Curriculum.
• Strengthen instructors’ understanding of fundamental EV technologies and systems relevant to the curriculum.
• Enhance instructors’ capacity to deliver both theoretical and practical EV training using competency-based approaches.
• Strengthen instructors’ capacity to use appropriate teaching methods, practical demonstrations and learner-centered approaches.

Expected Results

At the end of the training, participating instructors are expected to:

• Demonstrate a clear understanding of the EV Service and Maintenance Short-Term Training Curriculum.
• Demonstrate appropriate technical and practical knowledge relevant to EV service and maintenance.
• Apply competency-based training and learner-centered approaches when delivering EV training in their respective TVETs. Develop an action plan for applying the knowledge and skills acquired during the training in their respective TVET institutions.

Work plan and expected deliverables

Work plan/timetable:

• The training is expected to be finalized within 30 consecutive days after the contractual agreement is signed.
• The consultant is expected to develop her/his detailed work plan based on the following table.

Deliverables

The training service provider/facilitator is expected to deliver the following:

1. An inception report of 8 pages on methodology, assessment tools and work plan
2. Training materials/presentations;
3. Practical exercises and demonstration materials;
4. Pre- and post-training assessment tools;
5. Participant attendance records;
6. Completed practical/assessment exercises;
7. Participant lesson/practical session plans;
8. Training evaluation results;
9. Key observations and recommendations for curriculum implementation; and
10. Final training report.

Target Participants, duration and place

The training will target selected TVET instructors who are expected to deliver the Electric Vehicle (EV) Service and Maintenance Short-Term Training Program. Participants will include TVET instructors from the project’s target institutions: Akaki Polytechnic College and Nefas Silk Polytechnic College in Addis Ababa, Adama Polytechnic College in Adama, and Ethio-Italy Polytechnic College in Dire Dawa.

Participants and Target

The training targets 16 TVET instructors from four project target TVET institutions. The proposed distribution of participants is as follows:

Training Duration and Venue

The proposed training duration is eight (8) consecutive working days, and the training will be held in Addis Ababa.

Application Requirements

Interested institutions/service providers are required to submit the following documents and demonstrate their technical capacity and relevant experience:

• Required Application Documents
• Detailed institutional/organizational profile demonstrating relevant experience and technical capacity.
• CVs of key technical personnel/instructors, highlighting relevant qualifications, certifications, and professional experience.

Technical proposal outlining:

• Understanding of the assignment;
• Proposed methodology and approach;
• Work plan and implementation schedule;
• Proposed technical team and responsibilities; and
• Quality assurance and monitoring arrangements.
• Evidence of relevant previous assignments, including references and/or completion certificates, where applicable.
• Details of available training facilities, workshops, tools, equipment, and training materials relevant to EV technology and automotive systems.
• Financial proposal including consultancy fees and anticipated expenses.
• At least 3 references from previous related assignments. The selected consulting firm should ensure that all listed experts actively participate in every meeting or dialogue conducted with SOS CVE.

Child Safeguarding and ethical issues:

SOS Children’s Villages is committed to ensuring that all research, evaluation and data collection processes (i.e. evidence-generating activities) undertaken by SOS Children’s Villages and its partners are ethical and respect child safeguarding policy and procedure.

The consultant must respect the rights, dignity and protection of children and other vulnerable population groups and should ensure special protection for children and other vulnerable groups during any data-generating activities to minimize any potential risks. Any research, evaluation and data collection SOS Children’s Villages is directly carried out or is involved in as a partner.

Ethical practices need to be ensured in the following circumstances: 

• Any research, assessment, baseline, midterm or final evaluations and data collection SOS Children’s Villages has commissioned for ethical oversight of these processes.
• Any research, evaluation and data collection carried out by researchers/consultants on SOS Children’s Villages programmes and participants.

Hence, relevant project coordinator and location MEAL coordinator in Addis Ababa and Harar programme locations will ensure that any researchers, evaluators and data collectors should receive awareness training on, sign and adhere to SOS Children’s Villages core policies:

Obtaining consent from research participants is central to the research relationship and signals respect for the research participant’s dignity, their capability to express their views and their right to have these heard in matters that affect them. Informed consent is an explicit agreement which requires participants to be informed about and understand the research/assessment. This must be given voluntarily and be renegotiable, so that participants may withdraw at any stage of the research process.

Logistical arrangements:

The awarded consultant shall show feasible logistical arrangements for the assignment as part of the technical proposal. National or location-level staff (SOSCV) will be available to help organize the interviews including contacting SOSCV, announcing and local preparation of evaluation, and linking to community duty bearers and national authorities if required.

Duration of the contract and terms of payment:

Duration of contract: the contract is effective from the moment it was signed until the acceptance of work by the SOS Children’s Villages in Ethiopia management team.

Payment will be made only upon SOS Children’s Villages’ acceptance of the work performed in accordance with the above-described deliverables. Financial proposals should include proposed stage payments. Payment will be affected by bank transfer in the currency of birr.

Funding and Payment:

The consultant will be paid by SOS Children’s Villages as follows:

• 40%: Upon submission and approval of the Inception Report and Draft Training Report, including evidence of satisfactory completion of the agreed initial training activities
• 60%: Upon submission and approval of the Final Training Report, incorporating all comments and recommendations provided.

Notice of delay:

Shall the successful bidder encounter a delay in the performance of the contract which may be excusable under unavoidable circumstances; the contractor shall notify SOS Children’s Villages in writing about the causes of any such delays within one (1) week from the beginning of the delay.

After receipt of the Contractor’s notice of delay, SOS Children’s Villages in Ethiopia shall analyse the facts and extent of the delay and extend the time for performance when in its judgment the facts justify such an extension.

Copyright and other proprietary rights:

SOS Children’s Villages shall be entitled to all intellectual property and other proprietary rights including, but not limited to, copyrights, and trademarks, with regard to products, processes, inventions, ideas, know-how, or documents and other materials which the Contractor has developed for SOS Children’s Villages under the Contract and which bear a direct relation to or are produced or prepared or collected in consequence of, or during the course of, the performance of the Contract. The Contractor acknowledges and agrees that such products, documents, and other materials constitute works made for hire for SOS Children’s Villages.

All materials: interviews, reports, recommendations, and all other data compiled by or received by the Contractor under the Contract shall be the property of SOS Children’s Villages and shall be treated as confidential and shall be delivered only to SOS Children’s Villages authorized officials on completion of work under the Contract. The external consultant is obliged to hand over all raw data collected during the assessment to SOS Children’s Villages in Ethiopia.

Termination:

The termination of the service agreement for the assignment will be in accordance with the contractual agreement to be included at the formal agreement’s actual signing.

Required Qualifications and Experience of the Facilitator/Service Provider

The facilitator or service provider should demonstrate:

• Advanced qualifications in automotive engineering, electrical engineering or EV technology or a related field;
• Must be a qualified EV/automotive technical training institution with a fully-fledged, functional, and adequately equipped EV service and maintenance workshop and training facility suitable for delivering theoretical and practical competency-based training.
• Demonstrated technical experience in electric vehicle systems and service/maintenance;
• Experience in TVET instructor training;
• Experience in competency-based training and assessment;
• Experience in curriculum implementation;
• Experience developing and delivering practical technical training;
• Knowledge of the Ethiopian TVET system and relevant competency standards is an advantage; and
• Strong facilitation, communication and reporting skills.
• Legally registered firms with renewed license, VAT registration and TIN number