Specialist-General Accounts

VACANCY ANNOUNCEMENT No. 07-2023/2004

(External)

The vision of ECX is to become a leading and dynamic African Exchange of choice. ECX has a mission to provide a modern, efficient, transparent, and reliable market platform and warehousing service through the adaptation of technology, excellence in innovation, and integrity. The ECX is a unique partnership of market actors, the Members of the Exchange, and its main promoter, the Government of Ethiopia. ECX represents the future of Ethiopia, bringing integrity, security, and efficiency to the market. ECX would like to promote motivated and qualified applicants for the following positions.

1. Position:-           Specialist-General Accounts

            Job Grade: –      7

            Duty Station: –     Head Office

            Availability: –      As soon as possible

Job Purpose:

– The purpose of the Job is to ascertain the accuracy of all payments and their supporting documents, maintain proper books of accounts and records for ECX’s financial and accounting transactions in line with ECX’s financial policies and procedures; perform coding and posting activities for all payments, collections and journal vouchers using the prevailing accounting system; prepare monthly bank reconciliation statement for Corporate, Saving, Settlement and Security Guarantee Fund accounts; assist external auditors for the financial audit work and produce periodic reports.

SUMMARY OF MAJOR DUTIES AND RESPONSIBILITIES

• Assists in the development of a draft annual plan of the division cascaded from the corporate strategic plan and develops individual annual performance plans.
• Actively participates in the development and revision of policy, procedure, guidelines, and standards of the Division.
• Ascertains the accuracy of all payments and its supporting documents;
• Prepares monthly schedules for settlement of employee income tax, withholding tax, VAT, and other government taxes under tax authority’s format;
• Performs coding and posting activities for all payments, collections, and journal vouchers using the prevailing accounting system;
• Prepares monthly bank reconciliation against book balances;
• Duly reconciles Debtors’ and Creditors accounts by preparing statements of accounts;
• Closely follows up on long outstanding receivables and payables;
• Maintain mandate files for long outstanding receivables and payables;
• Continuously update the Division Manager, relevant ECX staff, and Departments on the status of all receivables and payables;
• Compiles the data required for adjusting entries in respect of accruals and prepayments quarterly;
• Prepares account schedules and journal vouchers for depreciation, amortization, and insurance expenses i.e. prepare to adjust entries for accrual and prepayments;
• Prepares journal vouchers for used materials and supplies against GRN and SIV;
• Maintains Fixed Asset Register as per the accounting practices of the Exchange and undertakes reconciliation with yearend count jointly with the Property Admin team;
• Undertakes timely reconciliation of stock account with the annual count report jointly with the Property Admin team;
• Makes proper follow-up of the delivery and proper filing of original and other supporting financial documents ;
• Keeps and safeguards all financial documents in chronological order after data entry;
• Assists the Division in the preparation of monthly, quarterly, and annual financial reports;
• Assists in closing of accounts at the end of the fiscal year for the submission of draft accounts report;
• Delivers all services and reports within agreed SLAs;
• Performs other duties assigned by the immediate supervisor.