Senior Specialist-General Accounts

VACANCY ANNOUNCEMENT No. 22 -2023/2004

(External Only)

The vision of ECX is to become a leading and dynamic African Exchange of choice. ECX has a mission to provide a modern, efficient, transparent, and reliable market platform and warehousing service through the adaptation of technology, excellence in innovation, and integrity. The ECX is a unique partnership of market actors, the Members of the Exchange, and its main promoter, the Government of Ethiopia. ECX represents the future of Ethiopia, bringing integrity, security, and efficiency to the market. ECX would like to recruit motivated and qualified applicants for the following positions.

1. Position:-           Senior Specialist-General Accounts

          Job Grade: –      9

           Duty Station: –     Head Office

           Availability: –      As soon as possible

Job Purpose:

– The purpose of this role is to ensure that all payments are made under the Accounting Procedure Manual. The position is also responsible for implementing and reporting on planned activities in alignment with the approved annual plan and budget. It includes the timely recording of financial transactions and verifying the accuracy of financial and accounting documents.

Additional duties include preparing monthly bank reconciliation statements for Corporate, Savings, Settlement, and Security Guarantee Fund accounts; assisting external auditors with the financial audit process; ensuring the timely settlement of government taxes; and overseeing the timely closure of accounts at the end of the financial year, in consultation with the Manager of General Accounts. The role also involves preparing interim and annual financial statements in the agreed format and ensuring the proper and timely filing of all financial documents and reports.

SUMMARY OF MAJOR DUTIES AND RESPONSIBILITIES

• Assists the division manager in the preparation of plan, budget, and report of the division.
• Implements and reports that planned activities are carried out in line with the approved annual plan and budget
• Carries out his/her functions in line with the Financial Accounting Manuals, principles, procedures, and guidelines of the Exchange;
• Ensures that all payments made are as per the Accounting Procedure Manual;
• Ensures that all payments are adequately supported by appropriate evidence and proper documentation of same;
• Ensures that the necessary format and documentation is used after payment is effected;
• Verifies that proper authorization is obtained before payment transactions are coded and posted;
• Ensures the timely collection/payment of the Exchange’s receivables/payables, and makes intact follow-up of same;
• Maintains proper mandate files for all long outstanding receivable and payable items;
• Continuously updates the Division Manager, relevant ECX staff, and Departments on the status of all outstanding payables and receivables;
• Ensures that all financial data are properly and timely coded and entered into the accounting system;
• Regularly prepares and posts journal vouchers;
• Ensures that tax and other liabilities are paid out to the relevant beneficiaries on time;
• Regularly reconciles bank statements for corporate bank accounts with books of accounts;
• Prepares cost computations and summaries of accounting activities;
• Prepares monthly bank reconciliation statements for Security Guarantee Fund accounts;
• Follows up/monitor and reconcile subsidiary ledgers;
• Maintains fixed asset register as per the accounting practices of the Exchange and undertakes reconciliation with yearend count jointly with the Property Admin team;
• Undertakes timely reconciliation of stock account with the annual count report jointly with the Property Admin team;
• Compiles and prepares monthly financial reports in the agreed format;
• Makes timely account closure at the end of the financial year;
• Works closely with internal and external auditors for audit of the reports;
• Timely and properly files all financial documents and reports;
• Prepares monthly, quarterly, and annual interim financial statements;
• Prepares monthly and year-to-date financial statement analysis and presents for management attention;
• Keeps track of SLAs for services and reports;
• Delivers all services and reports within agreed SLAs;
• Closely work with the Treasury and Budget Division staff;
• Coaches, mentors, trains, and guides junior staff
• Performs other duties assigned by the immediate supervisor.