Senior Special Procurement Advisor at Ministry of Health, Ethiopia

Background

The Government of Ethiopia has received financial support from the World Bank to strengthen continental and regional infectious disease detection and response systems. MOH is responsible for the administration of the project fund which needs considerable efforts to plan, administer, and follow-up. The project implementation Unit at MOH is responsible for the administration of the project fund, and procurement activities which need considerable efforts to plan, prepare TORs, evaluate-tenders, award contracts and follow-up implementations.

For the effective implementation of this project, MOH is looking for a Senior Special procurement Advisor who will be responsible for the overall Procurement Management arrangements of the project, ensure the maintenance of sound arrangements throughout the life of the project consistent with agreements, manuals and project document and will work closely with project team and MOH Procurement Executive Office. The Senior Special Procurement Advisor will provide overall procurement processing and follow-ups of the project under MOH on procurement issues and she/he will be the focal person responsible for procurement aspects of the project. The scope of work broadly includes procurement of goods and non-consulting services, works and consultancy services

Objective

The objective of this post is to provide MOH with the procurement capacity and enable the MOH Procurement Team to effectively process procurement activities under the project. This will contribute to the success of the project as a whole.

SPECIFIC TASKS / ACTIVITIES

• The Senior Special Procurement Advisor will be accountable to the Procurement Executive Office and the procurement Team leader and shall carry out the following activities:
• Participate in overall planning, management, and monitoring of procurement activities of the Africa CDC Regional Investment Financing project by handling each phase of the procurement cycle as per the in accordance with the World Bank Procurement Regulations for IPF Borrowers (Borrowers Regulations) and instruction that to be given from Procurement Executive Office .
• Preparation of bidding documents, expression of interest (EoI) and request for proposals (RFP) as per /or that is consistent with World Bank standard bid documents (SBD) and follow up next procurement steps for timely accomplishment after bidding document and RFP issuance.
• Participate in the collection of data and preparation of technical specifications (together with the project beneficiaries) for the proper purchasing of services, equipment and goods needed for the project through local shopping.
• Prepare General Procurement Notice (GPN) and Specific Procurement Notices (SPN) to be published in United Nations Development Business (UNDB) and/or national newspapers.
• Draft, publish and float invitation of bids for the procurement of goods and Request of expressions of interest (EOI) for consulting services
• Participate in the preparation of the project’s draft Procurement Plan taking into account envisaged. Implementation time for each procurement method.
• Establish register of qualified consultants, including those replying to the request for EOI, for each activity to be carried out under the project.
• Participate in the assessment of consultants’ qualifications and establishment of shortlists in accordance to Bank’s Consultation manual and Guidelines.
• Assist in the operations of bid opening for the procurement of goods and consultants and in the recording and drafting of the Minutes of bid opening.
• Evaluate bids, technical and financial offers made for the procurement of goods and recruitment of consultants under the project.
• Prepare contracts for signature and receive securities.
• Follow-up the timely receipt of goods and reports by suppliers and consultants in accordance to their respective contracts.
• Prepare & coordinate procurement correspondence with the World Bank and follow up in all cases in which a “No Objection” is required.
• Receive bidders and consultant’s complaints.
• Keep records and files of all procurement documentation both in the case of activities subject to prior and post reviews by the World Bank and auditors.
• Keep accurate records of procurement activities, including purchase register, deliveries and completion of works, for the use of procurement post-reviews and auditing by the Bank.
• Carry out any other relevant duty that may be assigned by the Finance and Procurement Directorate.
• Provide assistance as required by other projects and regular government work.
• Ensuring that any contractual disputes received are resolved in a timely manner.
• Working closely with other relevant departments to ensure that they play their role in providing all procurement-related information and supervision of contracts.
• Preparing procurement progress reports, including those required for triggering disbursements.
• Ensure and follow-ups timely uploading of processed procurement and contract administration documents under both prior and post review threshold on the Bank Systematic Tracking and Exchange in Procurement (STEP) system.

Methodology

• The Senior Special Procurement Advisor will work closely with the Procurement Executive Office and Procurement Team to assist in the procurement activity and improve the efficiency /quality of work in accordance with the World Bank Procurement Regulations for IPF Borrowers (Borrowers Regulations)

Qualifications and Expereince

• BA/MA/MBA in procurement, supply management, marketing, management, economics, accounting and finance or business administration fields which enables her/him to perform the duties specified above.
• Minimum 17 years of proven work experience in the areas of procurement and / or procurement management for bachelors degree holders or
• Minimum 15 years of proven work experience in the areas of procurement and / or procurement management for masters degree holders,
• The ideal experience preferably in the areas of internationally financed development programs or projects or World Bank guidelines and procedures implemented.
• Good Command of English speaking and writing.