Senior Finance and Administration Officer

• REPORT TO Director, Finance and Admin
• DURATION Open contract/indefinite period
• SALARY RANGE Gross monthly salary of ETB 23,126.00 – ETB 26,219.00 plus ETB 8,640.00 Housing allowance and ETB 3,300.00 Transport allowance, depending on candidates qualification, experience and earning history

Purpose of the Job:

Overall Responsibility for professional accounting work supervising financial management, payroll, reconciling, and problem-solving regarding transaction processing of the city office. Performs accounting and administrative work of the city office in line with financial and administrative policies and procedures of the Commission. The position is integral to ensure accuracy and timeliness of accounting activities and to maintain a sound financial control environment.

Main Duties and Responsibilities:

• Implement internal control policies, guidelines, and procedures in collaboration with Head Office Finance team and internal audit for activities such as budget administration, cash and accounting system both in city/head office;
• Monitor various financial activities and prepare reports accordingly;
• Prepare adjusting and closing entries and responsible for month end close; perform complex reconciliations;
• Reconcile general ledger accounts such as Bank accounts liability accounts and asset accounts;
• Promote a strong sense of teamwork and a commitment to mentoring others. Develop technical and behavioral skills to enhance individual professional development as well as the overall expertise;
• Review and analyze financial data and create reports on financial status based on the analysis results;
• Create timely and accurate accounting reports and present them to city office head and head office finance and administration;
• Develop recommendations to optimize company’s accounting systems and procedures and detect inaccuracies;
• Organize financial statements of the city office and budget preparation٫ accurately and timely;
• Ensure proper and timely account of all funds receipts and disbursements;
• Ensure integrity of the accounting system by monitoring that accounting transactions are correctly posted and financial and management reports are produced on a timely basis both in city/head office;
• Review periodic cash flow projections, establish daily and weekly cash positions, and execute financing decisions. Follow up cash transfer requests and reports submitted to the HO timely;
• Review transactions to ensure they are properly recorded, and books of accounts are balanced, and authorize records of transactions;
• Review expenditure of budgets transferred to the city office;
• Monitor reconciliation of cash and bank balances and accounts;
• Coordinate work relating to both internal and external audits in the periodic review of the Commission’s financial records both in city/head office;
• Maintain adherence to HR and admin policies;
• Closely work with the Head of the City Office and disciplinary committee to follow up disciplinary cases, and issues;
• Review and work with relevant managers to provide responses to employee requests/complaints;
• Monitor procurement of goods and services for the city office;
• Serve as the HR focal person in the city office;
• Perform additional tasks as assigned.

Qualifications and Experience:

• BA Degree in Accounting and Finance
• 6 years of relevant experience
• Experience and knowledge of IFMIS, IFRIS is required
• Experience working with various donors is a plus
• Computer literate
• Knowledge of Amharic is required. Knowledge of other local languages is advantageous.