Request for Proposal (RFP) For the Acquisition and Deployment of Payroll Management System

Purpose

SOS Children’s Villages in Ethiopia invites qualified vendors to submit proposals for the acquisition and deployment of a centralized, legally compliant, and configurable payroll management system. The system must integrate with Microsoft Dynamics 365 Finance and Operations (D365 F&O) and support centralized payroll processing in the organization.

Background

Payroll is currently processed in a decentralized, Excel-based system. This has created inefficiencies, audit risks, and compliance concerns. A centralized, automated payroll system is needed to standardize processes, enhance accuracy, improve legal compliance, and increase data security.

Scope of Work

The vendor is expected to:

• Provide a configurable off-the-shelf payroll system.
• Customize the system to reflect SOS Ethiopia’s pay structures, statutory rules, and workflows.
• Migrate 12 months of historical payroll data.
• Integrate with Microsoft D365 F&O.
• Provide training, documentation, and lifetime support.

Refer to the full Terms of Reference (ToR) document here for detailed scope, requirements, and timelines.

Proposal Requirements

Proposals must include:

Technical Proposal:

• Company profile and relevant experience.
• System features and implementation approach.
• Work plan and timeline.
• Team composition and qualifications.

Financial Proposal:

• Detailed cost breakdown (licenses, implementation, training, support).
• Payment terms.

Annexes:

• At least three client references.
• CVs of key personnel.
• Any certifications or partnerships.