Project Accountant at Weema International Inc., Ethiopia

Role Overview

Founded in 2011, WEEMA International is a nonprofit organization working in Southwestern Ethiopia. WEEMA is licensed to operate in Ethiopia as a foreign charity. We partner with rural communities to provide safe water, quality education, economic opportunities, and lifesaving healthcare so the whole community—including the most marginalized—can thrive. We aim to serve as a model of community-led development, demonstrating the power of development by Ethiopians for Ethiopians.

WEEMA International is seeking a Project Accountant is responsible for handling petty cash fund financial documents and checks. She/he will be responsible for preparing and disbursing training and workshop payments based on the TOR from the program team, financial and travel policies of WEEMA, and donor requirements. She/he is also responsible in encoding financial data into the prevailing accounting system. She/he supports annual and periodic inventory of fixed assets and consumables. She/he prepares all disbursement and collection documents after review and approval.She/he facilitates signature and approval of financial documents. She/he handles the store and manages movement of materials to/from the store by fulfilling pertinent procedures and documentations.

JOB TITLE: Project Accountant

DEPARTMENT: Finance and Administration

REPORTS TO: Project Manager

Salary: As per the scale of the organization Job Grade V

Key Responsibilities

• Prepares financial documents (payments and receipts) after review and approval is completed;
• Creates and maintains financial files
• Writes bank transfer letter, checks and process approval; Issue checks to payees and collect appropriate receipts;
• Creates and maintains check register;
• Encode financial data into the prevailing accounting system in due time;
• Holds custody of official documents and vouchers of the organization;
• Make all payments with a proper payment request form and through/with original invoices and/or approved;
• Make sure all invoices and other payment initiating supporting documents areoriginal, free of cancellation, and readable;
• Facilitate Cash transfer to project office based on approved work advance request;
• Assist the Project Coordinator or Field Office Accountant in replenishing all
• finance-related documents on time so that WEEMA’s records show up-to-date balance and the cash-count always match the register balance;
• Ensure that all externally generated invoices have legal receipts unless specifically justified and approved by Project coordinator/Country Director, before payment is incurred;
• Check all financial documents are reviewed and approved before payment is effected;
• Keep records of all amount paid & received by stamping PAID & RECEIVED to avoid double payment;
• Make sure payment is effected ONLY through payment voucher;
• Prepare and disburse training payment based on the Financial and Travel policies of WEEMA
• Make sure all training payments are ready at least 2-hour ahead as per the attendance sheet presented;
• Make sure all payments are made in accordance with WEEMA’S Finance Manual and donors’ requirements
• Ensure Receipt Voucher is issued for all cash collections.
• Ensure collected cash is deposited to WEEMAs’ bank accounts on the same day or reasonably the next day
• Responsible for prepare and paying income tax, pension contribution,
• withholding tax and other obligations monthly;

Duty Station (Place of Work): Damboya woreda with occasional travel to project implementation sites

Required Qualifications

• BA in Accounting, Finance or related discipline.

Preferred Qualifications

• Excellent computer application skills;
• familiarity with accounting software is required.
• Good interpersonal communication skill and ability to effectively liaise with government, vendors and service providers;
• Excellent knowledge of donors’ rules and regulations, local government tax regulations;
• Excellent planning, organizational, analytical and decision-making skills;
• Proficiency in English and Local languages is required;
• Proven team building and management skills