Programme Support Officer (Joint Labour Migration Programme (JLMP)) (P)

1. Support coordination and communication with IOM, ILO, GIZ and other stakeholders to verify if activities are being carried out as per the work plan approved by the Steering Committee of the programme; bring issues to the attention of the supervisor.

2. Consolidate and draft portions of periodic narrative reports in accordance with standard reporting policies and procedures defined by the reporting and Monitoring and Evaluation (M&E) mechanism of the programme.

3. Contribute to the drafting of position papers, talking points and policy briefs on labour migration in the continent.

4. Assist the Programme Coordinator in organizing the Steering Committee and project technical committee meetings.

5. Support the implementation and monitoring of the programme against the JLMP Logical framework and assist in tracking compliance with agreed donor requirements; identify implementation obstacles and propose possible solutions.

6. Support the organization and coordination of workshops, training and meetings; prepare minutes and draft relevant reports.

7. Maintain a network of stakeholders for active information sharing.

8. Support project evaluations according to the M&E mechanism of the JLMP, in coordination with M&E Officer.

9. Maintain a calendar of events related to the project and ensure implementation and coordination of the same, as appropriate.

10. Identify and document best practices and lessons learned from the project as well as for external knowledge sharing.

11. Maintain and update all project-related documents and files for future reference and record in order to contribute to the project’s knowledge management.

12. Contribute to the monitoring of project implementation, identify problems, and propose action to expedite the delivery of outputs.

13. Analyze progress and implementation reports and identify and document significant project events, decisions, problems, or deviations.

14. Identify areas for collaboration, and facilitation of cooperation on specific initiatives with other regions to encourage information exchange and capacity building.

15. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in development economics, Political Science, Business Administration, Project Management, Public Administration/Management or a related field from an accredited academic institution with two years of relevant professional experience; or,
• Bachelor’s degree in the above fields with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience establishing and maintaining strong working relations with relevant Government and Non-Governmental counterparts, international organizations, civil society or private sector entities;
• Demonstrated experience on labour migration, project management, and programme implementation, including monitoring and evaluation (M&E) and reporting;
• Experience in budget formulation, financial and financial management and administration;
• Experience in supporting the development and maintenance of partnerships with government counterparts, UN agencies, donors, and INGO partners;
• Capacity to provide technical advice in the area of labour, employment and labour migration, labour market information systems, as well as on AU Policy Organs relevant for the project implementation, policy oversight and monitoring (Specialized Technical Committee on Social Development, Labour and Employment, Executive Council, Assembly of Heads of States and Government, Pan African parliament, etc);
• Experience in working with the RECs, IOM, ILO, GIZ and Donors on the fields of labour, employment, social protection, labour migration and labour market information systems; and,
• Working experience and collaboration with continental and regional social partners’ organizations (Business Africa, OATUU and ITUC Africa); M&E, follow-up on employment, labour and social protection policy frameworks, including MS, RECs and international partners.

Skills

• Familiarity with the Labour migration aspects, Labour migration policy and legal frameworks;
• Familiarity with the AU-ILO-IOM-GIZ Joint Programme on Labour Migration Governance for Development and Integration (better known as the Joint Labour Migration Programme or JLMP) in Africa;
• Knowledge of, and ability to perform a variety of conceptual analyses in the field of the project;
• Problem-solving capability;
• Ability to communicate effectively both orally and in writing in either French or English;
• Ability to prepare high quality and technically sound reports;
• Ability to work in a multicultural environment; and,
• Excellent command of office software, such as MS Office, spreadsheets, and databases.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM’s official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

How to Apply

IOM only accepts duly completed applications submitted through the: >> IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.