Procurement Manager

Internal/External Job Announcement

Position:                                Procurement Manager

Term of Employment:          One year with possibility of extension

Duty Station(s):                  Addis Ababa, Ethiopia

Required Number:               One

Application Deadline:         January 5, 2024

Job Description

Background

The Ethiopian Agricultural Transformation Institute (ATI), formerly known as the Agricultural Transformation Agency (ATA), is a strategy and delivery-oriented government institute created to help accelerate the growth and transformation of Ethiopia’s agriculture sector, which is a key contributor to the country’s GDP, exports, and workforce. The ATI’s work is centered on improving the livelihoods of smallholder farmers (SHFs) across the country for improved income, inclusiveness, resilience, and sustainability.

The ATI works to transform the agriculture sector in Ethiopia by conducting policy and analytical studies, providing technical implementation support and capacity building, coordinating.

platforms to better integrate partners and projects and designing and directly leading several innovative/pilot interventions.

The Institute joins forces with various stakeholders, including policymakers, researchers, farmers, and development partners, to support the implementation of agricultural development programs and initiatives. In addition, the ATI collaborates with national and international partners to facilitate knowledge exchange and learning opportunities. The Institute plays a crucial role in generating and disseminating information to support evidence-based decision-making in Ethiopia’s agricultural sector.

Our Culture

We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results.  Our culture is one where talented, dedicated, and adaptable individuals are committed to doing their best and exhibit great team work to achieve excellent results.

At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector.  We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training.  We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training, and mentorships necessary to achieve their career goals.

POSITION SUMMARY:

Under the direct supervision of the Procurement Director, the Procurement Manager is responsible for managing all procurement of goods, services and works required for ATI’s various programs and operational needs in accordance with the policies and procedures of ATI, Federal Public Procurement, World Bank and other donor Procurement requirements and guidelines.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Prepares procurement plan for the Institute proactively in collaboration with budget holders and submits to the Director, Procurement for review and approval,
• Follow up preparation of technical TORs and specifications for local and foreign procurement of Goods, Services and Works,
• Records and maintains minutes of Procurement Endorsing Committee in the process of managing procurements,
• Review bid documents, evaluations, and related documentations for procurement of various procurement categories before the next step action is moving to ensure all are in accordance with the procedures of the World Bank, ATI and other international financing bodies,
• Manages and monitors international and local procurement process, ensuring full compliance with all procedural and documentation requirements. Establishes appropriate lead times for the ordering and delivery of goods to ensure timely and efficient procurement operations.
• Determine and evaluate sourcing options and supply alternatives and maintains database of Suppliers, Prices, Technical Specifications, Catalogues, and other procurement related information to inform vendor selection process and future procurements. Provide price list to all budget holders.
• Prepare and submit periodic procurement status reports on general procurement activities containing details of all completed purchases and outstanding purchases and payment requests to the concerned staff.
• Design procurement Key Performance Indicators: and ensure reports are generated against defined KPIs,
• Participate in procurement issue resolution, prepare issue reports, and escalate early and appropriately,
• Works as a procurement liaison person with the World Bank and/or other development partners that finance the Institute’s procurement.
• Ensure monitoring and improvement of contracts and SLA to make sure what are in the agreements are being achieved and contract gaps are eliminated in consultation with Legal advisors or contract officers,
• Review and implement ATI’s procurement policy and procedures.
• Ensure that ATI receives quality goods and services at the most competitive prices/rates and ensure the timely delivery of goods.
• Coordinate with the clearing agent regarding the proper clearing of goods from customs and onward shipment to intervention sties as required.
• Monitor adherence to internal controls within the purchasing/procurement system within the organization.
• Performs other related tasks as directed by the Procurement Director.

Required qualifications, competencies, skills, training, and experience:

• Minimum bachelor’s degree or master’s degree in Procurement and Supplies Management or other relevant fields of study
• At least 8 years (BA degree) or 6 years (Maters ) of experience in procurement management of which at least 2 years in leadership, or managerial position.
• Knowledge of World Bank, USAID and/or other funding agencies rules and regulations.
• Substantial experience in Government procurement policies and procedures preferred.
• Good command of English and Amharic.
• Strong organizational and management skills.
• Experience and ability to focus on strategic matters of procurement.
• Computer skills- knowledge of automated system such as ERP is a plus.
• Ability to handle multiple tasks and meet deadlines.
• Training such as public procurement and other procurement related is a plus.
• High integrity, with timely & effective communication skill is essential
• Flexibility: ability to work under pressure.
• Adaptability: working in a multi-cultural environment.

 

HOW TO APPLY

APPLICATION INSTRUCTIONS

We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) a CV (maximum 5 pages) to: https://apply.ata.gov.et

It is mandatory to mention the position title under the subject line of your cover letter.

Please DO NOT submit scans of certificates with your application.

Only short-listed candidates will be contacted.