Portfolio Fund Manager

1. Portfolio Funding Development and Contractual Management:
   • Contribute to Ethiopia grant development, proposals review, variations, and No-Cost Extensions (NCEs) as a member of the bid development team. Coordinate the input of Ethiopia stakeholders into the bid development process.
   • Review grant agreements, amendments and cascading partner contracts to ensure alignment with approved proposals, budgets and donor conditions and identify contracting challenges for response or escalation.
   • Support the negotiation and documentation of contract variations, and amendments in coordination with project managers, legal, and finance teams.
   • Track contractual obligations with deliverables, and report schedules across the grant lifecycle, ensuring timely fulfilment and follow-up.
   • Collaborate with the bid manager to ensure grant record fields are updated appropriately and grant is moving through correct stages in Accelerator Project Management System.
   • Coordinate with Global Office finance systems and Commercial Finance Coordinator Programs and Grants to ensure generation of donor codes for newly onboarded donors in the Foundation.
2. Portfolio Fund Monitoring, Reporting and Donor Engagement:
   • Support Program Managers to track project delivery in line with grant and identify and act on any implementation risks as they arise.
   • Lead donor communications for ongoing grants, ensuring timely, accurate, and compliant engagement with donors, including routine updates, issue management, and coordination of formal correspondence in line with contractual obligations.
   • Coordinate closely with the global relationship manager and/or Market Lead for relevant grants to ensure a joined up, strategic approach to donor engagement that meets short- and long-term objectives for the relationship.
   • Coordinate the preparation and review of periodic donor narrative and financial reports, with relevant internal stakeholders, including recognising when to involve technical advisors to review the reports for technical soundness.
   • Ensure timely submission of donor reports through appropriate donor communication channels, directing submissions to designated contract holders, including market-based donor representatives where applicable.
3. Capacity Strengthening and Support:
   • Lead capacity strengthening initiatives for Program Managers and implementing partners on donor compliance, grant management standards, high quality reporting, and internal contracting processes.
   • Serve as the main point of contact between the country program and the Global Grant Manager, providing timely updates on grant performance, compliance risks, and escalating matters requiring global or donor engagement.
   • Implement and reinforce grant management standards, tools, donor platforms, and compliance guidance established by the Global Grant Manager, ensuring accurate country-level documentation, and reporting inputs to support organization-wide oversight and donor accountability.
4. Grant Record Maintenance and Donor Compliance:
   • Develop and uphold filing protocols to ensure that all grant documentation is accurately maintained and updated throughout the project lifecycle, in compliance with donor requirements and organisational filing norms.
   • Ensure the timely and accurate updates to grant records within the Accelerator Project Management System.
   • Support the Country Manager, the national team and global teams (finance, legal, systems) to understand and uphold donor compliance requirements in The Foundation’s processes and program management.
5. Active engagement in global Grants Management Community of practice and associated initiatives:
   • Support CQI of Grants Management at The Foundation: Develop strong business relationships across The Foundation and support cross-divisional shared initiatives related to grants management, donor engagement, bid development and donor compliance, including continuous quality improvement initiatives to systems, processes and ways of working.
   • Collaborate closely with the Global Senior Grants Coordinator, Cluster Finance Manager and Commercial Partner for Programs and Grants to ensure there is a coordinated approach to grant management in Ethiopia and maintain strong relationships.
   • Collaborate closely with relevant technical advisors, to ensure project quality and alignment.
6. Other tasks as required by your manager:

WHAT YOU’LL NEED TO SUCCEED

• Master’s Degree in Finance, Accounting, Economics, Project Management, or Development, Certification in ACCA added advantage.
• At least 10 years extensive experience managing the lifecycle of complex grants for a diverse range of institutional donors in the international development sector.
• Strong experience on building skills in grants management with staff and partners.
• Strong diplomatic experience communicating with donors, both verbally and in writing.
• Strong experience drafting, reviewing and negotiating contracts with donors and implementing partners ( e.g. government, multi-lateral and other non-government agencies).
• Strong experience working with government partners in Ethiopia to deliver compliant and effective projects

How we recognise your contribution

Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered.  Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you.

To find out more about our benefits click here

How to Apply

Applications should be made via our: >> Website , and should include your resume and cover letter. Please address your cover letter to the Talent Acquisition Team and include a response to the “About You”, “Key Responsibilities” and “What You’ll Need to Succeed” sections of the advert as well as details of your current and expected salary.

Applications Close: 22 March 2026

The Fred Hollows Foundation is committed to ensuring our projects and activities are implemented in a safe and productive environment that prevents harm and avoids impacting the health and safety of all people, particularly children, vulnerable people and disadvantaged groups. Applicants are advised that The Foundation reserves the right to conduct police checks and other screening procedures to ensure we maintain and promote a child safe environment.

Please be advised:

1. Fred Hollows Foundation will never ask for a fee during any stage of the recruitment process.
2. All active roles are advertised directly on our website here.
3. Please note we will not be accepting CV’s via agencies for this role.