Operations Intern – Assosa

Medical Teams Calling   

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.  

Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates’ eligibility thorough background checks, police clearance, and professional reference check processes.

Job Summary

The role supports financial transactions and records, HR and administrative documentation, procurement and supplier processes, asset and inventory tracking, and general office activities while ensuring compliance with MTI policies and procedures.

Essential Duties

• Assist in reviewing payment requests to ensure supporting documents are attached, calculations are accurate, coding is correct, and approvals are obtained in accordance with MTI finance procedures.
• Support the processing of cash payments following approval by the Field Coordinator or designated authority.
• Assist in maintaining petty cash records and preparing cash replenishment requests as directed.
• Maintain records of financial transactions and support monthly reconciliations.
• Ensure proper filing and archiving of finance vouchers and supporting documents for easy retrieval and audit purposes.
• Support the preparation and compilation of financial and project reports.
• Assist in collecting and organizing timesheets and other payroll-related documentation.
• Support the preparation of statutory payment documentation and filing requirements under supervision.
• Assist in cash flow and budget tracking activities as assigned.

Human Resources and Administration Support

• Support the posting of job advertisements and filing of applications received from candidates.
• Assist with maintaining HR and administrative records, databases, and personnel files.
• Support the tracking of staff attendance records and performance review documentation.
• Follow up with supervisors and managers to collect completed timesheets and other HR-related documents.
• Assist in organizing meetings, trainings, and other administrative activities.
• Support office management activities, including the procurement and tracking of office supplies.

Logistics and Supply Chain Support

• Assist with procurement and supply chain activities in accordance with MTI policies and procedures.
• Support supplier communication, documentation, and maintenance of supplier records.
• Assist in tracking vendor contracts and preparing documents required for vendor payments.
• Help maintain asset and inventory records and update tracking tools as required.
• Participate in periodic inventory and asset verification exercises.
• Support warehouse, transportation, and asset management activities as assigned.
• Assist in developing and updating supplier databases.

General Support

• Support safety and security-related activities as requested by supervisors.
• Assist other departments with administrative, finance, logistics, and operational tasks as required.
• Perform any other duties assigned by the supervisor that contribute to learning and successful program implementation.
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding.
• Other duties as assigned

EDUCATION, LICENSES, & CERTFICATION

• BA in Accounting, Finance or Business Administration (Accounting) Logistics and Procurement, Supply Chain Management, and other related social science fields of study from a recognized higher education institution
• Only Female Graduates of 2017 or 2018 E.C
• Only candidates with a GPA of 3.5 and above

EXPERIENCE

• Fresh graduates

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

• Basic knowledge of non-profit accounting
• Basic knowledge of payroll and voucher payment coordination
• Desired: Knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.

SKILLS

• Excellent skills using Excel, familiar with other Microsoft programs including Teams
• Skilled in explaining financial procedures to non-finance staff
• Skilled in maintaining payroll data for monthly payments
• A good command of both written and spoken English, with strong interpersonal skills

ABILITIES

• Ability to maintain detailed records with high accuracy
• Highly organized with good quantitative ability
• Ability to priorities to manage competing tasks
• Ability to act with integrity and maintain the highest ethical standards
• Ability to maintain confidentiality of highly sensitive information
• Ability to support Medical Teams International Calling and adhere to the Medical Teams International Code of Conduct

PHYSICAL CONDITIONS

• This position requires frequent travel to health facilities located in remote areas with very basic living conditions.