Matrix Manager: Area – Senior Finance Coordinator.
CHILD SAFEGUARDING:
Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
Risk and Compliance:
The role holder is required to carry out the duties in accordance with the SCI Fraud, Bribery, and Corruption policy and code of conduct. The key responsibilities include understanding and complying with the SCI policies and procedures, not committing any act of fraud, bribery, or corruption, understanding risks in their area/role, and implementing mitigation measures, report any suspected fraud, bribery, or corruption immediately, declare conflicts of interest in accordance with internal procedures and complete mandatory training related to ethics and anti-fraud measures.
ROLE PURPOSE: – Senior Finance Officer
The Senior Finance Officer supports the Field Office Manager in managing financial operations, including petty cash, financial transactions, GLACOS recording, invoicing, and payments. The role contributes to financial reporting, monitoring, and quality control, while ensuring effective cash management, vendor payments, budgeting, and Budget vs. Actual (BvA) reporting. The position helps maintain strong internal controls and ensures that project funds are disbursed, accounted for, budgeted, and reported accurately, efficiently, and in compliance with SCI financial policies and procedures.
SCOPE OF ROLE:
Reports to: Field Office Manager
Job specific roles and responsibilities
Prepares bank payment voucher for approved payments and effect the payment.
Ensure supplier/vendors are paid on time and legal receipt is received for all effected payments and attach to the payment documents.
Handle petty cash of the field office and maintain proper petty cash recording/register
Prepares petty cash payment voucher and effects approved cash payment up to petty cash limit of the program.
Prepare general journal vouchers with proper code for approved advance settlement and give journal reference.
Keep journal reference book and make sure that the references are correct and it has consistency.
Follow up on staff work advance and travel advance to be settled timely.
Properly coding of all bank and petty cash transactions as per chart of account coding classification.
Collect cash with appropriate voucher and deposit cash collections intact into a bank account.
Ensure safe custody of field office’s Petty Cash fund, uncollected cheque, new cheque pads, and other legal documents related to finance.
Prepare General Ledger and Cash Offline Spread sheet (GLACOS for all transactions that has to be reviewed and posted by the Sr. Finance Coordinator
Ensure all financial documents are properly documented, stamped, scanned, and uploaded/synchronized in DAS in a timely and accurate manner
Work closely with Area office Sr. Finance Coordinator
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and SCI Filed Offices accountable to deliver on their responsibilities –giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition
Sets ambitious and challenging goals for his/her self, takes responsibility for his or her own development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Collaboration
Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity
Honest, encourages openness and transparency
MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES
QUALIFICATION
BA degree in accounting or equivalent combination of education and work experience
EXPEREINCE
Minimum 4 years of relevant experience,
Computer knowledge in MS Office (Excel, Word, Outlook)
Knowhow of different Accounting Software’s
Experience in handling petty cash is required for this role.
Strong training skill
KNOWLEDGE SKILLS AND ABILITY
Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;
Excellent interpersonal, communication and presentation skills;
Fluency in written and spoken English & Amharic;
Commitment to Save the Children values
Teams, in the event of emergencies
COMPETENCIES
SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases.
Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation.
Engaging ( align with Collaboration, Creativity,
Networking: Builds and use sustainable relationship to support the work of save the children
Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people andperspectives; knows when to leadand when to follow and how to ensure effective cross-boundary working.
Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
Additional Job Responsibilities:
The duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within moderation of their level of skills and experience.
Equal Opportunities:
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety:
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
