Operation Support

Location: Addis Ababa, Ethiopia

Organization: Partnership for Pastoralist Development Association (PAPDA)

Deadline: January 7, 2026

Job Description

1. Job information

• Job title: Operations Support
• Department: Operation
• Report to Operation Coordinator

2. Job Summary:

The Operation Support is responsible for efficiently planning and organizing his/her monthly activities, ensuring timely execution, and promoting a positive work environment. He/she is responsible for ensuring the efficient operation of the organization by providing administrative, logistics, procurement, and HR support. This role ensures smooth day-to-day functions by coordinating office management, travel arrangements, and operational processes to support program delivery.

3.      Duties and Responsibilities

Planning

Personal Planning

·         Develop yearly, quarterly and monthly activity plans and upload them on time.

·         Prepare a monthly activity report in the last week of every month before salary is effected.

Planning and Designing of Activities

·         Assist in planning operational activities, including procurement, logistics, and HR support.

·         Develop schedules for office administration, travel, and events.

  Implementation

Administrative Support

• Coordinate meetings and distribute relevant materials.
• Provide general office support, including handling inquiries and correspondence and office memos.

Ticketing & Travel Arrangements

• Arrange domestic and international travel for staff, including flight bookings, accommodation, and transport.
• Maintain travel records and itineraries for all official trips.

Logistics Support

• Organize logistics for events, workshops, and field visits.
• Ensure the timely delivery of supplies, equipment, and materials to project sites.
• Manage office assets and oversee office maintenance.

Procurement Support

• Support procurement processes by preparing purchase requests and obtaining quotations.
• Maintain vendor and supplier records.
• Ensure procurement compliance with PAPDA’s policies and donor regulations.
• Track office supply and inventory levels.

Problem Solving

• Identify operational challenges and develop solutions to address them.
• Take corrective actions when issues or delays arise.
• Anticipate potential operational problems and implement preventive measures.

ERP Implementation

·         Actively participate in the training, implementation and integration of the ERP system into daily operations.

Capacity Building

·         Actively engage in Self-capacity-building initiatives.

·         Pursue pre-requisite certifications mandated by the organization to support ongoing professional development and organizational transformation.

 Other Responsibilities

·         Participate in the procurement committee within PAPDA.

·         Any other business assigned by the Operation Coordinator.

Qualifications

·         Bachelor’s degree in Business Administration, Management, Logistics, or a related field.

·         Experience: At least 3-5 years of experience in operational support roles, preferably in an NGO or similar setting.

·         Requirements: Strong organizational and multitasking skills, Basic understanding of HR, Procurement, and Logistics functions, Excellent communication and teamwork abilities and Proficiency in standard office software and tools.

·         Employment Type: Contract

·         Place of Work: Addis Ababa

 

How to Apply

·         Interested and qualified applicants can apply through: >>https://papda.odoo.com/jobs/operation-support-2026-280, Until the deadline till January 7, 2026.