Office Attendant

Under the direction of the Front Desk Officer the office attendant manages the operations of Handle all incoming/outgoing correspondence (letters, packages), Assist with data entry, document preparation, and clerical tasks, Aid administrative staff with task execution as needed, Perform ad hoc duties assigned by management.

Duties and Tasks

• Handle all incoming/outgoing correspondence (letters, packages)
• Deliver inter-office documents and materials as requested
• Maintain organized physical and digital filing systems for records/documents
• Ensure confidentiality of sensitive information
• Monitor and replenish office supplies/cleaning materials inventory
• Coordinate petty cash payments for suppliers and minor expenses
• Oversee functionality of office equipment (copiers, printers, microwaves)
• Support daily business operations through team collaboration
• Assist with data entry, document preparation, and clerical tasks
• Aid administrative staff with task execution as needed
• Perform ad hoc duties assigned by management
• Supervise cleaners and tea/coffee service staff
• Ensure office cleanliness and service standards compliance
• Perform other related duties as assigned by management.

3. Person Specification

A. Qualifications and Experience

Education:

• Diploma in any field or 12 complete

Experience:

• • Minimum of 2 years for diploma and 4 years for 12 complete

Interpersonal Skill

• Strong Organizational skill, Excellent communication ability, professional administrative task and office management, knowledge basic computer software and office equipment.