Medical Coordinator

About You

Overall Responsibility:

• Contribute to planning and strategic direction of mission programs.
• Serve as the program focal point for program and proposal development.
• Support MdM FR advocacy strategies in line with global positioning and national policies.
• Provide technical support on health program issues and material development.
• Ensure effective monitoring and evaluation of health programs.
• Maintain medical quality through capacity building of staff and partners.
• Represent MdM by liaising with national authorities, donors, and other stakeholders.

Team Management:

• Directly manage Addis-based medical program teams and technically manage field-based teams.
• Conduct briefings, evaluations, and debriefings of medical teams.
• Identify and address potential gaps in team capacity.
• Develop, review, and update job profiles of program staff.
• Coordinate regular meetings and debriefings with program officers/medical teams.
• Assist partners in identifying training and capacity-building needs.
• Participate in recruitment of medical staff.

Programme Support:

• Monitor and supervise medical activities of MdM projects through field visits.
• Ensure program components align with population needs and propose modifications as needed.
• Support field teams in analyzing health data and reporting.
• Provide guidelines and tools for medical teams in line with national standards.
• Monitor implementation of medical activities by partners.
• Produce monthly Medical Coordination Reports on project status and recommendations.
• Maintain regular collaboration with the Health Advisor at HQ for technical support

Reporting:

• Analyze and monitor medical data, providing feedback and support to field teams.
• Contribute to situational reports and reports sent to headquarters.
• Assist in updating internal MdM databases and relevant monitoring tools.
• Prepare TORs and field visit reports.
• Lead and participate in writing donor reports and project development materials.

Coordination with Health Organizations:

• Participate in relevant meetings and clusters related to programs and MdM strategies.
• Facilitate submission of health/nutrition reports to relevant clusters/authorities.
• Build collaboration with stakeholders in the health sector and sub-clusters.

Pharmacy Management:

• Ensure updated Standard Essential Drug Lists per project.
• Manage pharmacy operations in collaboration with the Mission Pharmacist.
• Plan and supervise Medical Requests for essential drugs and supplies.
• Ensure pharmacy management aligns with MdM policy and support personnel involved.

Budget and Financial Management:

• As a budget holder, plan, forecast, spend, and reallocate budget as needed.
• Collaborate with supervisors and Finance Coordinator for budget reallocations.

Staff Care

• In close collaboration with MdM Human Resource Coordinator, review and update the guidelines for staff health, including updated assessment of referral health facilities, identification of health structures for staff referrals,
• In coordination with Mission pharmacist ensure availability of emergency kits and first aid kits at all bases, coordination, and during exploratory missions.
• Based on the updated MdM health staff guidelines, ensure that SOP for the management of occupational Accidental Exposure to Blood (AEB) is in place and well understood by MdM staff

Hierarchical and Functional links

• Hierarchical link: General Coordinator
• Functional link: health advisor based in HQ
• The Medical Coordinator directly supervises the deputy medical coordinator and mission pharmacist and technically supervises Program Managers.
• S/he works closely with the Log department, Admin/HR department, Meal Advisor and GBV Technical Advisor

Educational Qualification 

• Doctor or nurse or midwife. Master’s degree in public health is an added value.

Skills required : 

• Experience with an international NGO working in emergency contexts, managing programmes, within the health sector.
• 2 years of experience in managing emergency response program.
• Previous experience of project planning and budget holding ; proposal and report writing.
• Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives, and indicators etc.).
• Strong leadership skills and a supportive management style (experience managing national)
• Diplomacy, negotiation, and networking skills.

Personal Skills

• Good working experience and knowledge in Microsoft Word, Excel and Power-Point
• Flexibility, reactivity, anticipation, adaptability.
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Strong problem solving and organisational skills in day to day and crisis situations
• Ability to classify and to manage priorities
• Listening and diplomacy skills
• Ability to work with people, good judgment, and commitment to Agency mission and programming standards.
• Experience in management/implementation of international programs, preferably of humanitarian relief/transition operations.
• Demonstrated ability to transfer knowledge through formal and informal training
• Team spirit
• Capacity to work and to live in tense conditions (proximity to an armed conflict, unstable situation for NGOs)

Languages

• Fluent English essential (partner, staff, and international community English-speaking, reporting), including excellent English writing skills.
• Other Local Language: an asset

 

How to Apply

Interested applicants are required to fill the application form through the following link: https://forms.gle/TSkwTkga34AnxMCP8

NB: Candidates who can join quickly will be considered for this recruitment process.

 Only shortlisted candidates will be contacted. 

 Female applicants are highly encouraged to apply.

 We will only accept applicants who agree to the salary and length of the contract mentioned above.

 Early application is advantageous we will start the long listing before the end date of the vacancy, and we will close the vacancy if we get a suitable candidate before the deadline.