Logistics Coordinator

About You

Overall Responsibility:

• Define and implement the logistics tools required to achieve the general objectives
• Define and implement the logistics processes and procedures
• Assist the  field teams in scheduling all logistics activities
• Provide input on logistics matters to the coordination team
• Ensure that the monthly logistics reporting documents and forms are timely sent to HQ
• Responsible for communicating proactively

Procurement

• Oversee the full scope of the supply chain management
• Ensure that purchasing procedures are known and understood by everyone involved in purchasing on the assignment.
• Supervise the updating of price lists and supplier files on all bases and at coordination level.
• Support base logisticians in implementing purchasing plans and validate them.
• Draft invitations to tender and framework contracts that require coordination approval.
• Identify and setup the most efficient supply chain for medical equipment and drugs
• Clarify and manage drugs import processes
• Liaise with HQ purchasing department for international procurement by providing optimal upstream communication
• Conduct a market assessment
• Maintain and reinforce local supplier relationships
• Ensure systems to mitigate risks from corruption, fraud and mismanagement

Communication

• Size the communications resources on the mission according to the possibilities and constraints in the field (cellular telephones, internet, etc.).
• Ensure that communications equipment is working properly and being used correctly, and that communications procedures and protocols are being followed.

Fleet management

• Oversee the general fleet management processes and optimize the fleet
• Supervise the planning and execution of maintenance and repair operations
• Supervise the administrative management of documents relating to thermal equipment (log book, contracts, insurance, etc.)
• D. Equipment management
• Maintain a continuously updated equipment list for the mission
• Ensure that the IT infrastructure is sized to meet the needs of the mission
• Ensure that the antivirus software is valid and updated on a daily basis throughout the assignment.
• Ensure the maintenance and proper use of the IT equipment.

Team management

• Responsible for maintaining adequate human resource for the logistics department
• Ensure recruitment, induction and capacity building
• Responsible for the functional management of specified logistics staff
• Ensures smooth and timely communication
• Responsible to ensure awareness of, and compliance with, logistics systems, MdM and donor procedures
• Brief and debrief staff on logistical and technical aspects of the mission

Safety and Security

• Participate in development, review, implementation, dissemination and monitoring of MdM’s safety and security measures in-country
• Immediately report any safety/security incidents to the security focal point
• Participate in the identification and selection of premises
• Define and ensure the minimum security and safety standards for each premise (guesthouse, offices, warehouse, health facilities, etc.)
• Supervises the training of base logisticians and other support staff (drivers, caretakers and house staff) and coordinates the management of security information involving staff.

Meetings, Representation and Reporting

• Represent MdM and network with other organizations and coordination forums
• Attend national logistics and/or security related external meetings
• Consolidate logistics reporting (assets, fleet, premises etc.) and prepare monthly logistics report
• Participates in the drafting of donor’s reports

Support to Program Activities

• Perform the role of technical advisor at country level
• Responsible for the appropriate selection, installation, use and maintenance of equipment across the following technical disciplines: Information Technology, Communications, Mechanics, Energy & Electricity, Cold Chain etc.
• Manage and supervise the rehabilitation of the health facilities (including waste management and infrastructure) according to program needs
• Take part in any project needs assessment as required
• Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses as needed

Budget Management/Financial Management 

• As a budget holder for the activities assigned to you and indicated in the mission budget document, your responsibility includes planning, forecasting, spending, and/or reallocating the budget if needed. Reallocating the budget needs collaborative efforts and approval from the supervisor, Finance Coordinator, and/or General Coordinator

Qualification and Skills required

• Bachelor’s degree in logistics, supply chain management, or a related field. Master’s degree is an added advantage.
• At least 5 years of experience in overall logistics management and 3 years in a managerial position, with a focus on procurement, transport, warehousing, and inventory management.
• Proven experience in managing logistics operations in humanitarian or development contexts, preferably in Ethiopia or other similar contexts.
• Strong knowledge of procurement regulations, transport and customs procedures, and inventory management systems.
• Strong leadership, management, and interpersonal skills, with the ability to lead and motivate a team.
• Strong communication, negotiation, and problem-solving skills.
• Demonstrated ability to work under pressure and meet tight deadlines.
• Ability to travel within Ethiopia and internationally as required.

Languages

• Fluent English essential (partner, staff, and international community English-speaking, reporting), including excellent English writing skills.
• Other Local Language: an asset

 

How to Apply

Interested applicants are required to fill the application form through the following link: https://forms.gle/sjZDbdbAjrNzYDAL6

NB: 

Candidates who can join quickly will be considered for this recruitment process.

 Only shortlisted candidates will be contacted. 

 Female applicants are highly encouraged to apply.

 We will only accept applicants who agree to the salary and length of the contract mentioned above.

Early application is advantageous we will start the long listing before the end date of the vacancy, and we will close the vacancy if we get a suitable candidate before the deadline.