Logistics and Finance Officer at Maternity Foundation Ethiopia

Location: Addis Ababa, Ethiopia

Deadline: December 24, 2024

Job Description

Maternity Foundation is a Danish based International NGO that works to ensure a safer childbirth for women and newborns, everywhere. Through our Safe Delivery Program, we use digital training- and learning tools to support and train skilled birth attendants, and we work with partners in more than 15 countries across Africa, Asia, and the MENA region. We work for a shared vision that it should never cost life to give life.

Maternity Foundation wants to hire Logistics and Finance officer under the supervision of Finance Coordinator, to oversee the company ledger, organize the orgnization accounting documents, manage the organization payroll, Process payments in accordance with the rules and regulations, update the financial records and assist in the external annual audit process for the next 4 months as the Admin and Finance manager will be on Maternity leave.

Required position:

Logistics and Finance Officer

Reports to:

Finance Coordinator

No. of positions:

One

About You

Key responsibilities and tasks:

Assist and participate in 2024 annual external audit process

Review the 2024 financial documentation and make it ready for annual external audit (this includes review the necessary documentation (Valid invoice, GRV, GIV, PO, PR, signed payment request, projects paid stamp ) of the transaction.
Review the organization’s 2024 HQ fund and projects recording on peachtree accounting system (this includes review the bank account reconciliation, monthly payables account, staff receivables accounts, petty cash settlement documents, stock balances
Assist in preparation of consolidation of projects transaction for auditing purpose
Assist the Finance coordinator in preparation of IPSAS based financial statements
Assist in the availing of pertinent documents to the auditor up on request like; donors agreement, quarter financial and activity report

Manage 2025 Financial transaction

Maintain and record the financial transactions in Peachtree with accurate amount, correct account code and task codes.
Process payment as per the organization’s financial policy
Update financial spreadsheets with daily transactions
Process monthly government tax payments
Support monthly payroll and keep updated records
Record accounts payable and accounts receivable
Provide support during donor budgets preparation
Assist and participate in donors quarterly report
Support the work of the Admin & Finance Manager, where necessary, in his/her absence
Assist in reviewing and screening CVs of applicants when the organization has a vacant position

Assist and support 2025 plan

Assist in compiling and submitting 2024 annual consolidated financial report, 2025 projects financial plan, fixed assets registration, activity report of 2024 to ACSO
Provide support in preparation of budget when it is needed

Assist and support the organization procurement and logistics

Assist in the preparation of bid document to procure need based items and service as per the organization’s rules and regulation when it is needed
Arrange & facilitate logistics whenever MF team will have business travels
Facilitating trainings, workshops & meetings payment
Arrange hotel for meeting, training & workshop etc…

Skills & Experience needed:

Minimum of BA degree in Accounting or Finance or related field
At least 3 years & above relevant experience in Accounting or finance
Good interpersonal communication and good team player
Knowledge of Peachtree accounting software is mandatory
Excellent computer skills particularly Microsoft office applications, required.
Good command of English language is required

CONDITIONS OF EMPLOYMENT:

Duration:

4 months

Location:

Addis Ababa

Location:

Ethiopia (Position based in Addis Ababa)

Required Skills

Effective communication and sociability
Financial management
Accounting

How to Apply

Interested applicants who meet the above requirements should submit their application letter and CV ONLY through: mfhrrecruitment2017@gmail.com for 5 consecutive days from the date of announcement.

Only shortlisted candidates will be contacted.

Women are particularly encouraged to apply.

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