Logistic Officer | Jijiga

JOB SUMMARY

The Logistics Officer is responsible for implementing logistics activities to facilitate all Medical Teams operations in Somali Region Ethiopia

JOB RESPONSIBITIES

• Plan and support supply chain activities including planning, sourcing, transport, shipping, warehousing, asset management; apply distribution control techniques to optimize stock levels
• Implement procurement process in accordance with MTI and donor policies and procedures, in a transparent, accountable, efficient, timely and cost-effective manner, negotiating prices and proposing new suppliers to be validated
• Process procurements through the Unit 4 ERP system
• Provide training to staff in the use of Unit 4 ERP system and ensure updated records are in the system and paper files with correct supporting documentation
• Implement procurement process, including submitting and collecting quotations, in accordance with MTI and donor policies
• Track vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules
• Assist in annual procurement planning
• Track all organization equipment and assets in accordance with MTI and donor requirements
• Conduct occasional monitoring of inventory and assets to verify condition and proper use of property
• Ensure proper branding on all items in accordance with MTI and donor requirements
• Assist in planning of office management needs including purchasing of office supplies
• Conduct local market surveys to gain a full knowledge of the availability and price of local items
• Collaborate with IT Officer to meet technology needs of organization
• Ensure compliance with MTI and donor procurement policies including submitting procurement plans on time, implementing processes correctly, managing vendors and contracts, maintaining proper records and submitting reports according to schedule
• Support safety and security tasks as delegated
• Develop and maintain a database of suppliers of goods and services
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding.
• Other duties as assigned

PHYSICAL CONDITIONS

This position requires frequent travel to health facilities located in remote areas with very basic living conditions.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and reaches their potential as individuals and teams and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today. As part of our commitment to a safe and inclusive work environment, team members are expected to adhere to Medical Teams International policies and procedures.

Safeguarding & Code of Conduct

Medical Teams International is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members.

As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Medical Teams International Code of Conduct Policies and values at all times. Team members are required to complete mandatory Children and Vulnerable Adult Protection Policy, Protection from Sexual Exploitation and Abuse Policy, Code of Conduct and Conflict of Interest Policy Training upon hire and on an annual basis.

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

EDUCATION, LICENSES, & CERTFICATION

• Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration or related field is required
• Professional certification preferred

EXPERIENCE

• Minimum 2 years of procurement and logistics experience
• Experience with donor (UN, USAID, etc.) asset and procurement specific procedures is an added advantage

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

• Knowledge of supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management
• In-depth knowledge of ERP systems
• Demonstrated understanding of donor-specific logistics procedures and grant requirements

SKILLS

• Highly skilled at using ERP systems to manage inventory logistics
• Strong interpersonal, influencing and negotiation skills
• Skilled in communication
• Strong computer skills including word processing, spreadsheets, and databases
• A good command of both written and spoken Amharic and English .

ABILITIES

• Ability to act with integrity and ensure security and appropriate use of assets
• Ability to complete complex tasks with a high degree of autonomy and responsibility
• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy
• Ability to support MTI Calling and adhere to the MTI Code of Conduct