Light Vehicle / Pickup Driver

• Position: Light Vehicle Driver
• Department: Logistics and Supply Chain
• Reports To: Logistics and Supply Chain Coordinator
• Duty Station: Addis Ababa
• Employment Type: Full Time
• Duration: 6 months with possibility of extension
• Salary: As per the organization’s salary Scale

Job Purpose

The Light Vehicle / Pickup Driver is responsible for providing safe, reliable, and timely transportation of staff, visitors, program materials, supplies, and other organizational property. The position ensures proper vehicle operation, routine inspection, maintenance follow-up, accurate documentation, and compliance with I1D policies, traffic regulations, and safety standards.

Key Duties and Responsibilities

A. Transportation and Driving

• Operate assigned light vehicles and pickup trucks to transport staff, visitors, goods, and program materials to designated locations.
• Ensure the safe, timely, and efficient transportation of passengers and cargo.
• Follow approved travel schedules, routes, and movement instructions.
• Plan and use efficient routes while considering road conditions, security, weather, and travel time.
• Ensure passengers wear seat belts and comply with vehicle safety requirements.
• Support loading and unloading of program materials and organizational supplies when required.
• Never use the vehicle for unauthorized personal purposes or transport unauthorized passengers or cargo.

B. Vehicle Inspection and Maintenance

• Conduct daily pre-trip and post-trip vehicle inspections.
• Check engine oil, coolant, brake fluid, tires, lights, indicators, battery, fuel, and other essential components.
• Report mechanical defects, damage, unusual sounds, and safety concerns immediately.
• Keep the vehicle clean, presentable, and in good operating condition.
• Follow up on approved vehicle servicing and maintenance schedules.
• Ensure that repairs and maintenance are undertaken only with proper authorization.
• Maintain vehicle tools, spare tires, first-aid kits, fire extinguishers, and other required safety equipment.

C. Vehicle Documentation and Record-Keeping

• Maintain accurate and up-to-date vehicle logbooks.
• Record daily mileage, destinations, travel dates, departure and arrival times, and trip purposes.
• Maintain fuel consumption records and submit fuel receipts and supporting documents.
• Report accidents, incidents, damage, and maintenance requirements using the appropriate forms.
• Ensure that vehicle registration, insurance, inspection, and other required documents are valid and available.
• Submit vehicle-related reports and documentation to the Logistics and Supply Chain Coordinator on time.

D. Safety and Security

• Comply with national traffic laws, organizational transport procedures, and road safety standards.
• Drive defensively and maintain safe speeds under different road and weather conditions.
• Avoid driving under the influence of alcohol, drugs, or any substance that may impair driving.
• Do not use a mobile phone while driving, except through legally permitted hands-free arrangements.
• Immediately report traffic accidents, security incidents, and other emergencies to the supervisor.
• Follow approved security and communication procedures during field travel.
• Ensure that the vehicle is parked securely and locked when unattended.

E. Communication and Coordination

• Maintain effective communication with the Logistics and Supply Chain Coordinator and relevant staff.
• Confirm assigned trips and report any delays, route changes, or unexpected circumstances.
• Coordinate vehicle availability and scheduling with the responsible supervisor.
• Treat passengers, colleagues, suppliers, and community members respectfully and professionally.
• Maintain confidentiality regarding organizational activities and information obtained during official travel.

Reporting and Accountability

The driver reports directly to the Logistics and Supply Chain Coordinator and is accountable for:

• Proper use and care of the assigned vehicle.
• Accurate vehicle, fuel, and trip documentation.
• Timely reporting of vehicle defects, incidents, and maintenance needs.
• Compliance with approved travel authorization and vehicle management procedures.
• Protection of passengers, organizational property, and transported materials.

• Valid Ethiopian driving license appropriate for the assigned vehicle category (3^rd Grade and Above).
• Proven work experience as a light vehicle or pickup driver.
• Good knowledge of local roads, routes, and road safety regulations.
• Ability to operate vehicles safely in different weather, road, and traffic conditions.
• Basic knowledge of vehicle inspection, maintenance, and troubleshooting.
• Ability to read maps and use GPS navigation applications.
• Good communication and interpersonal skills.
• Basic literacy and numeracy skills for completing vehicle logbooks and reports.
• Ability to work flexible hours, weekends, and undertake field travel when required.
• Demonstrated honesty, punctuality, responsibility, and professional conduct.

A. Required Personal and Professional Competencies

• Safe driving and sound judgment.
• Integrity and accountability.
• Time management and punctuality.
• Communication and teamwork.
• Problem-solving and adaptability.
• Respect for organizational values and diversity.
• Ability to remain calm under pressure.

B. Working Conditions

The position may require:

• Regular travel within the duty station and to regional project locations.
• Occasional overnight field travel.
• Flexible working hours, including weekends and public holidays when authorized.
• Driving on paved, gravel, and challenging rural roads.

Skills:

• Ability to speak Amharic, and good command of the English language. Ability to speak Afan Oromo, Tigrigna and Afa- Af languages will be an added advantage
• For G5D – 5 years relevant experience with Completion of Primary Education or High School Diploma or higher. Minimum of three years’ experience working in the INGO sector
• Basic Vehicle Mechanical Skills, DV-Driving Rules and Regulations

Preferred:

Training on Auto or General Mechanics is preferable.