Junior People & Culture Officer

Role Summary

This is an excellent opportunity for an early-career HR professional who is eager to gain hands-on experience across multiple HR functions including digital staff filing, contract management, leave administration, recruitment support, onboarding, performance management support, and employee engagement.

1. Staff Records & Digital Filing

• Create, organize, and maintain accurate digital personnel files for all staff.
• Ensure staff records (contracts, IDs, certificates, evaluations) are complete, up to date, and confidential.
• Support the transition and maintenance of efficient digital filing systems.

2. Contract & Documentation Management

• Prepare, issue, track, and archive employment contracts, renewals, and amendments.
• Monitor contract and probation end dates and alert management in a timely manner.
• Ensure HR documentation aligns with school policies and labor requirements.

3. Leave & Attendance Administration

• Manage staff leave requests, balances, and records in line with school policies.
• Maintain accurate attendance and absence records.
• Prepare HR inputs related to leave and attendance for payroll processing.

4. Recruitment, Onboarding & Offboarding Support

• Assist with recruitment activities including job postings, CV screening, interview scheduling, and documentation.
• Support onboarding new staff through document collection, induction coordination, and system setup.
• Assist with offboarding processes, clearance forms, and exit documentation.

5. Performance Management & Training Support

• Support performance appraisal cycles by tracking timelines, distributing forms, and filing evaluations.
• Maintain training and professional development records.
• Assist in coordinating staff training sessions and workshops.

6. HR Compliance, Policies & Reporting

• Support implementation and communication of HR policies and procedures.
• Assist in monitoring compliance with labor laws, contracts, and internal HR processes.
• Prepare basic HR reports such as staff lists, leave summaries, contract status, and headcount reports.

7. Employee Engagement & Welfare

• Support staff engagement activities, meetings, and internal communications.
• Assist with staff welfare initiatives and feedback collection.
• Serve as a first point of contact for routine HR inquiries.

Key Competencies & Attributes

• Highly organized with strong attention to detail.
• Trustworthy, discreet, and committed to confidentiality.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Positive attitude with a strong willingness to learn and grow in HR.

Why Join Assosa Schools?

• Gain hands-on exposure across multiple HR functions.
• Work in a supportive educational environment with real impact.
• Opportunity for professional growth and career development.
• Be part of a mission-driven institution shaping future generations.

Qualifications

• Diploma or bachelor’s degree in human resources, Business Administration, Management, or a related field.
• 1–3 years of experience in HR administration or office administration (school, NGO, or institutional experience is an advantage).
• Basic understanding of Ethiopian labor laws and HR practices is desirable.
• Proficiency in Microsoft Word and Excel; experience with digital filing systems is an advantage.