Junior Logistics Specialist

Junior Logistics Specialist

GIZ- External Vacancy Announcement #021/2025

Climate Change Cluster GIZ Ethiopia

Contract end date: 25/02/2027

Brief description of the project/ unit

The Climate Change Cluster in Ethiopia is committed to fostering sustainable and climate-resilient agricultural transformation and rural development. This dedication is reflected in our 12 projects, which utilize climate-smart techniques and integrated approaches to improve the socio-economic conditions of rural communities and ensure food security. We are establishing an Administration and Finance (A&F) unit to better coordinate and provide efficient and reliable services. A key component of this unit is the logistics and transport unit for which we want to recruit a logistics specialist who will support the component.

Responsibilities

• The Logistics Specialist: Fleet Management works to ensure that all travel requests of staffs of the Climate Change Cluster (CCC) are properly addressed via GIZ vehicle as per travel regulation of GIZ.
• He/she works to ensure all work related to the fuel management are performed with Digital Logbook application (DL); Perform fuel management using DL application software and prepare monthly fuel report for each vehicle of the Cluster.
• Ensures regular vehicle maintenance, insurance and annual inspection are timely and adequately performed to assure staff safety.
• Manage the activities of drivers and their daily and monthly schedules for in-town and field tips.
• Effectively deals with and manages driver and vehicle related queries from Cluster staff and management body.
• Schedules drivers and allocates vehicles for field trip requests made by technical and administrative staffs of the Cluster.
• Assign drivers for in town travel requests of the Clusters technical and administrative staffs
• Coordinate field trip request and facilitate the processing of advance payment for drivers and oversee their settlement process.
• Ensure that all technical processes with regards to vehicle’ fleet management in regional offices are appropriately handled.
• Liaise with regional office administrative staffs to handle all vehicle related requests, assign drivers for the transfer of documents (settlement, payment, contract) and files sent from finance, procurement department and projects offices to different units of the country office and vice versa.
• Assign drivers and follow the exchange of documents and letters from projects and partner organizations of the clusters.
• Assign drivers to perform financial transfers, cash deposits, statements, and financial related tasks at Commercial Bank of Ethiopia.
• Calculate private car usage by eligible staff and facilitate payment process.
• Regularly check vehicle logbooks for plausible, clear & accurate description and facilitate for approval.
• Compute mileage cost charging used among project vehicles; and arrange for payment process.
• Coordinate regular maintenance of Cluster vehicles.
• Organize annual inspection of Cluster vehicles.
• Process insurance claims from insurance company for accidents reported.
• Coordinate vehicle registration and process Code 11 plate numbers for new vehicles in cooperation with Country Office and Ethiopian Road and Transport Authority.
• Handle vehicle handover process to partner organization/Ministry Offices as per GIZ rules and regulations and retain proper documentation
• Perform documentation of fleet related tasks in accordance with GIZ filing system.

Other duties/additional tasks

• The Logistics Specialist:
• Performs other duties and tasks at the request of management.
• Assists other colleagues as needed in the project, Cluster or office if there are no pending issues, carries out other office work on request.
• Assist in and/or carries out other activities and any tasks as assigned.

Knowledge management:

• Uses all available information to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers.