Junior Finance Officer

Position Summary:

The Junior Finance Officer will support the financial integrity of the organization’s multi-project operations, with a focus on procurement-related financial processes. This role is designed for candidates with basic finance knowledge or early career experience, who can assist in budgeting, payment processing, compliance tracking, and reporting for procurement activities. The officer will work closely with the project and finance team to ensure timely payments, proper documentation resources management, and support adherence to organizational and donor policy.

Duties and Responsibilities

• Track procurement-related expenditures against project budgets and donor guidelines.
• Reconcile procurement transactions and ensure proper coding and classification in the financial system.
• Collaborate with finance and project teams to align documentation with procurement plans.
• Assist in preparing monthly cash forecasts and cash requests, and support financial forecasting for procurement-related activities.
• Report any procurement-related irregularities to management.
• Support monthly financial closure by verifying procurement-related entries and documentation.
• Assist in internal audits, donor reviews, and preparation of procurement-related financial reports.
• Respond to inquiries from auditors, donors, and stakeholders regarding procurement transactions.
• Provide basic financial guidance to project staff on procurement compliance.
• Participate in project meetings to provide financial input on procurement decisions.
• Support HR in maintaining staff records, contracts, leave management, and payroll processing.
• Assist in managing organizational assets, office supplies, and inventories to ensure accountability.
• Help coordinate staff orientation and training logistics.
• Assist in the preparation of general financial reports, reconciliations, and donor reports.
• Support implementation of internal controls to safeguard financial assets.
• Carry out other finance and administration-related tasks as assigned.

Required Qualifications

• Bachelor’s degree in Finance, Accounting, or related field.
• 0-2 years of experience in financial management and compliance, preferably within the NGO sector.
• Basic knowledge of financial accounting principles and practices.
• Experience in processing payments and maintaining procurement-related financial documentation is an advantage.
• Familiarity with accounting software (e.g., QuickBooks) is desirable.
• Willingness to learn and apply donor compliance and organizational finance policies.
• Strong attention to detail and accuracy in recordkeeping.
• Good communication skills, both written and verbal.
• Ability to work independently and collaboratively within a finance and project team environment.
• Exposure to audits or financial reviews is an advantage.

Desired Characteristics

• Strong work ethic and commitment to excellence.
• Ability to meet deadlines and work effectively under pressure.
• Proactive, solution-oriented mindset.
• Strong organizational and time management skills.
• Flexibility and ability to adapt to changing priorities.
• Passion for contributing to the project’s mission and goals.
• High level of trustworthiness, integrity, and dependability.