Invitation for Bids: Supply and Delivery of Desktop Computers for HRNS-Ethiopia

HRNS-Ethiopia (HANNS R. NEUMANN STIFTUNG) invites eligible and qualified suppliers to submit sealed bids for the supply and delivery of desktop computers for organizational use. The procurement aims to strengthen the organization's information technology infrastructure and support efficient day-to-day operations across its offices

Location: Addis Ababa, Ethiopia

Organization: Hanns R. Neumann Stiftung (HRNS)

Deadline: September 25, 2026

Job Description

About the Organization

HRNS-Ethiopia is an international non-governmental organization implementing development programs across Ethiopia. To ensure effective service delivery and operational excellence, the organization seeks to procure reliable and high-performance desktop computers for its staff and departments.

Objective of the Procurement

The objective of this procurement is to acquire brand-new, business-class desktop computers that meet the organization’s operational requirements and technical standards.

Technical Specifications

The desktop computers to be supplied shall meet or exceed the following minimum specifications:

Desktop Computer Specifications

Processor: Intel Core i5 (12th Generation or higher)
Memory: Minimum 8 GB RAM
Storage: Minimum 512 GB SSD
Graphics: Integrated Intel Graphics
Operating System: Genuine Microsoft Windows 11 Professional (Licensed)
Network Connectivity:
- Gigabit Ethernet (10/100/1000 Mbps)
- Wi-Fi
- Bluetooth
Ports:
- USB 3.0 ports
- HDMI
- DisplayPort
Accessories:
- USB Keyboard
- USB Optical Mouse
Warranty: Minimum One (1) Year Manufacturer Warranty

Additional requirements:

All equipment must be brand new and unused.
Equipment shall be supplied complete with power cables and necessary accessories.
Operating system shall be pre-installed, activated, and ready for use.
Equipment shall be delivered fully assembled and operational.

Submission Requirements

Interested suppliers shall submit the following documents:

Technical Proposal

Company profile
Detailed technical specifications of the proposed desktop computer
Manufacturer brochures/datasheets
Delivery schedule
Warranty and after-sales support details
Evidence of previous similar supplies (if available)

Financial Proposal

Detailed quotation indicating unit price and total price
All applicable taxes clearly indicated
Delivery costs included where applicable

Mandatory Documents

Valid business license for the current year
Tax Identification Number (TIN) certificate
VAT registration certificate (where applicable)
Renewed trade registration certificate

Required Skills

Consultancy

How To Apply

Bid Submission Deadline

All bids must be submitted in a sealed envelope clearly marked:

“Bid for Supply and Delivery of Desktop Computers”

and delivered to the address below no later than:

September 25, 2026, at 4:00 PM Local Time

HRNS-Ethiopia
Bole Sub City, Woreda 06, House Number 289/12
Gurd Shola, near Ethio Ceramic Building
Addis Ababa, Ethiopia

Late submissions will not be considered.

Inquiries

For clarification regarding this bid, interested bidders may contact:

Tel: 0946753594
Tel: 0909000105
Email: ethiopia@hrnstiftung.org

Evaluation Criteria

Bids will be evaluated based on the following criteria:

Compliance with technical specifications
Supplier experience and capacity
Warranty and after-sales support
Delivery timeline
Cost effectiveness and value for money

Right of HRNS-Ethiopia

HRNS-Ethiopia reserves the right to accept or reject any bid in whole or in part and to cancel the procurement process at any stage without incurring any liability to bidders.

HRNS-Ethiopia
Committed to Efficiency, Transparency, and Innovation

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