Invitation for Bids: Production of Brand Visibility Materials

Location: Addis Ababa, Ethiopia

Organization: Hanns R. Neumann Stiftung (HRNS)

Deadline: November 13, 2026

Job Description

Introduction

Hanns R. Neumann Stiftung Ethiopia (HRNS Ethiopia) invites eligible and qualified suppliers to submit sealed bids for the production of brand visibility materials described in this invitation.

About the Organization

Hanns R. Neumann Stiftung Ethiopia (HRNS Ethiopia) is the Ethiopian representative office of Hanns R. Neumann Stiftung. The organization works with smallholder farming communities, youth, women, farmer organizations, and local institutions to strengthen livelihoods and promote sustainable, resilient landscapes.

Objective of the Procurement

To engage a qualified supplier to print, produce, and deliver high-quality brand visibility materials to support our different levels of engagement.

Scope of Supply and Minimum Technical Specifications

The supplier shall produce/supply and deliver the items listed below. These are minimum requirements; bidders may offer higher-quality alternatives and must clearly identify any deviations.

No.	Item	Qt	Minimum technical specifications
1	Field Vest	100	Durable, breathable lightweight fabric suitable for outdoor fieldwork. Strong stitching, neat seams, multiple functional pockets, and front closure zipper. Sizes based on HRNS distribution. Branding: Neat embroidery or high-quality print; must resist peeling and fading. Proofing: Physical branded sample required for approval.
2	Field Cap ( Round)	100	Good-quality, durable fabric for outdoor use. Reinforced seams, well-finished brim, adjustable strap. Branding: High-quality embroidery or durable print; must resist fading and fraying. Proofing: Physical branded sample required for approval.
3	Umbrella	20	Weather and water-resistant canopy, sturdy frame and ribs. Secure, comfortable handle; smooth opening/closing mechanism. Branding: Durable print suitable for canopy material; must resist outdoor use. Proofing: Physical branded sample required for approval.

Note: Samples of previous work for all listed materials are required to be submitted along with the bid document.

Additional Requirements

All materials must be new and free from defects. Materials, workmanship, printing, and finishing must be of professional quality.
HRNS-Ethiopia will provide approved logos, designs, and applicable visual identity guidance.
Physical samples, mock-ups or digital proofs, as applicable, must be submitted for HRNS-Ethiopia’s review and written approval before mass production.
The supplier must ensure consistency in material quality, dimensions, colour, finishing and branding throughout the order.
Items that do not conform to approved samples, specifications or agreed quality requirements may be rejected and must be corrected or replaced at no additional cost.
The supplier shall package the finished items appropriately and deliver them safely to the HRNS-Ethiopia office.
Bidders must indicate their proposed production and delivery lead time.

Submission Requirements

Interested suppliers shall submit a complete bid comprising the following:

Technical Proposal

Company profile and relevant experience in producing or supplying similar materials.
Detailed description of proposed materials, including material type, weight, size range and branding method.
Physical samples
Confirmation of compliance with the minimum specifications, with any deviations clearly indicated.
Proposed production and delivery schedule.

Financial Proposal

Itemized quotation showing unit price and total price for each item.
All applicable taxes and other charges clearly indicated.

Mandatory Documents

Valid business licence for the current fiscal year.
Tax Identification Number (TIN) certificate.
VAT registration certificate.
Valid Tax clearance certificate

Required Skills

Consultancy

How to Apply

Bid Submission Deadline

Bids must be submitted in a sealed envelope clearly marked “Bid for Production of Brand Visibility Materials” and delivered physically to the HRNS Ethiopia Country Office no later than Friday, November 13, 2026, at 10:00 Local Time. Late submissions will not be considered.

Office Address: Bole Sub City, Woreda 06, House Number 289/12, Gurd Shola, near Ethio Ceramic Building, Addis Ababa, Ethiopia.

Map: https://maps.app.goo.gl/eGVDnPz5SJeQQpQE8

Inquiries

For any clarification, please contact

Tel: +251994012847

Evaluation Criteria

Compliance with minimum technical specifications and requirements.
Quality and suitability of proposed materials, samples or product evidence.
Relevant supplier experience, capacity and reliability.
Feasibility of proposed production and delivery schedule.
Competitiveness of financial proposal and overall value for money.

Right of HRNS-Ethiopia

HRNS-Ethiopia reserves the right to accept or reject any bid, in whole or in part, and to cancel or discontinue the procurement process at any stage in accordance with its procurement procedures.

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