Internship Opportunity: Procurement Intern

Location:  Addis Ababa, Ethiopia

Organization: Partnership for Pastoralist Development Association (PAPDA)

Deadline: November 20, 2026

Job Description

1. Job Purpose

The Procurement Intern will support the Procurement and Logistics Department in carrying out day-to-day procurement activities in accordance with PAPDA’s procurement policies, and procedures. The intern will assist in procurement documentation, supplier communication, quotation collection, purchase order processing, procurement filing, and tracking procurement activities.

The position is intended to provide practical exposure to procurement and supply chain management processes while contributing to the efficient, transparent, and timely acquisition of goods and services required for PAPDA’s operations and program implementation.

2. Key Duties and Responsibilities

A. Procurement Process Support

• Assist in receiving and organizing purchase requests from different departments and project teams.
• Support the preparation of Requests for Quotations (RFQs) and other procurement documents.
• Assist in collecting and organizing quotations from potential suppliers.
• Support the preparation of quotation comparison sheets and bid analysis documents.
• Assist in following up on procurement requests and tracking their status.
• Support the preparation and processing of purchase orders under the supervision of the procurement officer.

B. Supplier and Market Research

• Assist in identifying potential suppliers and service providers.
• Support the maintenance and updating of supplier databases.
• Assist in communicating with suppliers regarding quotations, delivery schedules, and other procurement-related information.
• Help organize supplier documentation and records.

C. Procurement Documentation and Filing

• Assist in maintaining accurate and complete procurement files, both electronically and in hard copy.
• Ensure procurement documents, including purchase requests, quotations, bid analysis, purchase orders, delivery notes, and invoices, are properly organized.
• Support the updating of procurement tracking sheets and databases.
• Assist in preparing routine procurement reports and summaries.
• Help ensure procurement records are complete, traceable, and readily accessible for review and audit purposes.

D. Goods and Service Delivery Follow-up

• Assist in following up on the delivery of procured goods and services.
• Support the verification and documentation of delivered items against purchase orders and delivery documents.
• Assist in coordinating with requesting departments regarding the status of goods and service deliveries.
• Report delivery delays, discrepancies, or other procurement-related issues to the immediate supervisor.

E. Procurement Compliance and Coordination

• Familiarize themselves with PAPDA’s procurement policies, procedures, and guidelines.
• Assist in ensuring that procurement activities are properly documented and processed in line with established procedures.
• Support the preparation of procurement documents for internal reviews and audits.
• Coordinate with Finance, operation and requesting departments on routine procurement matters.

F. General Administrative Support

• Assist in preparing procurement-related correspondence, memos, and reports.
• Support the organization and maintenance of procurement records and databases.
• Participate in procurement and logistics meetings when required.
• Perform other procurement-related duties assigned by the immediate supervisor.

3. Qualifications and Requirements

• Bachelor’s degree in Procurement and Supply Chain Management, Logistics and Supply Chain Management, Business Administration, Management, or a related field.
• 0 years of experience
• Basic understanding of procurement principles and supply chain management processes.
• Good computer skills, particularly Microsoft Word and Excel.
• Good written and verbal communication skills in English.
• Basic knowledge of procurement documentation and procedures is an advantage.

How to Apply

Interested and qualified applicants can apply here: >>https://papda.odoo.com/jobs/procurement-intern-344