HR Assistant, Talent Acquisition and HR Services

Job Description

Department: Talent Management and HR Services
Location: Head Office

Purpose of the Job

To support the Talent Acquisition and HR Service operation on day to day operation including recruitment, on boarding, learning, and development activities of EHRC.

Main Duties and Responsibilities:

• Responsible to maintain employee personnel file and other relevant documentation for Head Office.
• Record new employee’s data on HRIS and IFMIS.
• Responsible to facilitate procurement needs of the function and requesting items from store.
• Support in explaining EHRC’s personnel policies, benefits, and procedures to HO based employees and job applicants.
• Support in review of employment applications and evaluating qualifications or eligibility of applicants.
• Support in preparation and advertising vacancies using appropriate channel including internal posting.
• Inform job applicants about the recruitment process, their acceptance or rejection of employment and expected certification during the recruitment.
• Assist in writing and distributing appointment letters, employment contracts and other HR related letters.
• Support in scheduling interviews, arranging interview venues and coordinating exams.
• Support in following up background and reference checks.
• Provide technical support to staff in head office and city offices in using the HRIS
• Record training and development related data on HRIS
• Update the data on HRIS Periodically and ensure data quality
• Support in gathering and analysing employee’s data related to performance and talent development.
• Assist in Organizing induction and training programs
• Prepare identification cards to employees.
• Perform additional tasks as requested by supervisor

Qualifications and Experience