HR Assistant

Médecins du Monde (MdM) or Doctors of the World is an international humanitarian organization that provides medical care and support to vulnerable populations around the world. Founded in 1980, the organization’s mission is to ensure access to healthcare for all, regardless of race, religion, or political affiliation. MdM operates in over 40 countries including Ethiopia, delivering medical aid in crisis zones, conflict-affected areas, and areas of extreme poverty. Our teams of healthcare professionals, including doctors, nurses, and support staff, work tirelessly to provide essential medical services, emergency relief, and long-term healthcare programs.MDM–France invites qualified candidates to apply for the following position :

Job Summary

The position holder will be responsible for handling the daily administrative and HR duties of the organization. He/she will provide clerical support to the staff and the department to ensure the effective and efficient operation of the organization’s Human Resources department.

Essential duties and responsibilities.

• Assist with the overall recruitment process of the organization.
• Manage the onboarding process for new joiners.
• Assist with performance management procedures.
• Maintain and update staff personal files and data both manually and digitally.
• Oversee the completion of compensation and benefits documentation.
• Conduct orientations and update records of new staff.
• Produce and submit reports on general HR activities.
• Sort, file, register, and dispatch incoming and outgoing human resources correspondence. Prepare personnel actions and memos.
• Maintain all HR policies and procedures, ensuring appropriate formats are well preserved.
• Manage the exit process for staff leaving the organization, including completing termination paperwork, conducting exit interviews, facilitating clearance, and ensuring the return of ID cards.
• Facilitate the preparation and distribution of identification cards for all staff, including those in field offices.
• Update the recruitment roster by recording candidate education status, work experience, and other necessary data from the waiting list after the recruitment process.
• Supervise cooks and cleaning staff.
• Manage staff annual leave, update the leave balance quarterly, and share it with the line manager.
• Manage staff pension registration.
• Facilitate staff timesheets and archive approved timesheets appropriately.
• Assist monthly staff payroll preparation and final payment preparation
• Handle any HR-related issues as deemed necessary.

Employment Term: 10-months contract

Reported to: HR Coordinator

Required positions: 1 (One)

Deadline to apply: March 17, 2025

• Education: BA /Diploma level or equivalent vocational study in fields such as Management, Human Resource Management and other relevant field of studies
• Minimum of 2 years’ relevant experience
• Minimum of 2 years’ relevant experience
• Meticulous attention to detail.
• Ability to accurately, follow instructions.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Proficient with or the ability to quickly learn
• ability to follow instructions accurately and meet deadlines

Professional Experience

Languages:

• Fluency in English language is essential
• Local Languages is a desirable