HR and Administration Coordinator

Employment Type: Full-time
Reports To: CEO or Delegated Senior Manager

About the Role

Frontieri Consult PLC is seeking a highly organized and detail-oriented HR and Administration Coordinator to support the effective management of human resources and administrative functions. The role will coordinate HR operations, employee records, recruitment support, payroll-related documentation, office administration, logistics, assets, facilities, travel, and vendor coordination.

The position will ensure that HR and administrative processes are implemented efficiently, records are properly maintained, and employees and project teams receive timely operational support.

Key Responsibilities

1. HR Operations & Administration

• Maintain employee records, contracts, HR databases, leave, attendance, and personnel documentation.
• Coordinate onboarding, probation, transfers, and offboarding.
• Support implementation of HR policies and respond to employee HR inquiries.

2. Recruitment & Employee Support

• Support recruitment, including vacancy announcements, CV screening, interviews, candidate communication, and documentation.
• Coordinate onboarding, orientation, and employee engagement activities.

3. Payroll & Benefits Administration

• Coordinate payroll inputs, salary changes, allowances, deductions, leave, and attendance information.
• Maintain employee benefits records and ensure payroll documentation is accurate and confidential.

4. Office Administration & Facilities

• Coordinate daily office administration, supplies, maintenance, utilities, security, and workplace services.
• Support meetings, trainings, events, and general office activities.

5. Logistics & Travel

• Coordinate staff and consultant travel, accommodation, transportation, and field deployment logistics.
• Support logistics for meetings, workshops, trainings, and project activities.

6. Asset & Fleet Administration

• Maintain asset and fleet records, including vehicles, equipment, fuel, insurance, and maintenance.
• Support asset verification, accountability, and documentation.

7. Procurement & Vendor Coordination

• Support procurement activities, quotations, purchase requests, vendor coordination, and delivery tracking.
• Maintain complete and organized procurement and vendor records.

8. Consultant & Training Records

• Maintain consultant databases, CVs, credentials, availability, and training records.
• Support project teams with updated consultant and training information.

9. Reporting & Compliance

• Prepare HR and administration reports, trackers, and management updates.
• Maintain accurate, confidential, and audit-ready records.
• Support compliance with company policies and Ethiopian labor requirements and recommend process improvements.

• Bachelor’s Degree in Human Resource Management, Business Administration, Management, Logistics, Operations Management, or a related field.
• Master’s degree or relevant professional certification is an advantage.
• 5–8 years of relevant experience in HR, administration, operations, logistics, or a related function.
• Good knowledge of Ethiopian labor law and HR administration practices.
• Experience coordinating multiple administrative and HR activities in a fast-paced organization.