Finance Officer

Introduction

In the framework of the ‘’ROOTS OF THE FUTURE’’ project, under the supervision of the Country Administrator is looking for 1 Finance Officer in Addis Ababa.

Organization

CIFA is an international NGO with over 40 years of commitment in protecting the most vulnerable children and youth. Working in Ethiopia for over 20 years, CIFA supports the access to primary and secondary education, especially for girls; it fights against the worst forms of discrimination and supports women’s economic empowerment. With this approach, CIFA currently works in Addis Ababa, Dire Dawa City Administration, Amhara (South Wollo), Hareri and Oromia Region.

Project

The Project “ROOTS OF THE FUTURE’’ is a project implemented in Addis Ababa, Dire Dawa and Dessie. The project is financed by the Italian Ministry of Interior. The Objective of the project is to Improve access to and the quality of basic services in Ethiopia, with a particular focus on migrant and vulnerable youth, ensuring their enhanced protection and integration into the community.

Position

Finance Officer

Duration Contract

Annual Contract, with 60 days probation period, with possible extension.

Location

Addis Ababa

Key Tasks

The Finance Officer is responsible for managing all financial, administrative, and human resources (HR) activities of the project. Working under the direct supervision and guidance of the Country Administrator, the Finance Officer ensures high-quality financial management, strict compliance with CIFA and donor guidelines, robust internal controls, and efficient administrative support for smooth project implementation.

1. Daily Financial & Accounting Operations

• Accounting Systems: Manage and update monthly transaction lists for all projects in CIFA’s designated financial software (NP Square).
• Daily Transaction Management: Oversee daily accounting functions, including the timely recording of transactions, accounts receivable, and accounts payable.
• Payroll & Obligation Settlement: Manage the monthly payroll process and ensure the punctual payment of monthly bills, taxes, statutory deductions, and other financial obligations in compliance with national laws.
• Staff Advances: Follow up on the timely and proper settlement of operational advances and floats issued to project staff.
• Procurement Support: Assist with preparing, reviewing, and processing Purchase Requisitions (PRs), Purchase Orders (POs), and Payment Requests to support project teams during peak operational periods.
• Activity Payments: Review Activity Terms of Reference (ToRs) and facilitate the timely payment of per diems, transportation costs, and other workshop- or training-related expenses.

2. Cash Management, Budgeting, and Internal Controls

• Financial Planning: Plan, implement, and maintain financial systems in accordance with the CIFA Finance Manual and donor requirements.
• Cash Flow Management: Prepare and monitor accurate cash flow forecasts to ensure timely funding of project activities.
• Petty Cash Control: Implement and monitor strict procedures for petty cash and safe custody of cash.
• Banking Relations: Maintain collaborative and effective relationships with banks, and ensure the timely collection, verification, and filing of bank advices and statements.

3. Reporting, Audits, and Archiving

• Financial Reporting: Prepare accurate and timely monthly financial reports, expenditure tracking by project/cost center, and monthly project financial progress reports.
• Reconciliations: Perform regular reconciliations of general ledger accounts, bank statements, and project expenditures.
• Audit Preparation: Compile comprehensive financial documentation,schedules, and reconciliations for annual organizational audits and project- specific audits.
• Documentation & Archiving: Organize, scan, archive, and maintain both physical and electronic copies of all financial records, receipts, and supporting vouchers in strict compliance with CIFA and donor documentation standards.

Remuneration

The employee’s Gross Salary will be € 520.67 (five hundred twenty Euro / 67 cents) based on the salary scale of the Organization (Grade 4 -Step 1) and will be paid at the end of each month to the employee’s bank account.

This gross salary included monthly transport allowance and 11% Pension fund as per the law of the Country and medical & life insurance as per the policy CIFA.

Qualifications

Education: 

• Bachelor’s Degree in Accounting, Finance, or a closely related field.

Experience:

• At least 4 years of relevant professional experience in finance and accounting.
• Minimum of 4 years of proven experience working with international NGOs (INGOs) or humanitarian organizations.

Technical Skills:

• Strong financial and accounting technical skills.
• Demonstrated proficiency using accounting software, particularly
• Peachtree/Sage 50, NP SQUARE, or others.
• Highly computer literate, with advanced proficiency in MS Excel and MS Word.

Personal Competencies:

• Strong interpersonal, empathetic, and communication skills; ability to work independently and collaboratively within a team.
• Excellent organizational, prioritization, and problem-solving skills under tight deadlines.
• Demonstrated commitment to confidentiality, professional integrity, and respect for project beneficiaries.
• High degree of flexibility and composure when working under pressure.
• Proven ability to establish and maintain positive relationships with local government representatives and community partners.

Languages:

• Excellent written and verbal communication skills in English.
• Excellent written and verbal communication skills in Amharic.