Executive Assistant

About Deborah Foundation

Established in 2019, Deborah Foundation is a registered non-profit organization with a mission to improve the lives of children with Down Syndrome and other intellectual disabilities through support in the areas of Health, Education and Policy Advocacy

Summary:

The Executive Assistant provides high-level administrative and executive support to a senior-level leader. This role is responsible for managing the executive’s calendar, coordinating meetings and travel, handling sensitive information, and serving as a trusted partner and gatekeeper. The Executive Assistant must have exceptional organizational, communication, and problem-solving skills, as well as proficiency in Affan Oromo, Amharic, and English, to ensure the efficient and effective operation of the executive’s office.

Responsibilities:

• Manage scheduling for company executives
• Draft, review and send communications on behalf of company executives
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive
• Perform other duties as assigned by the executives

Location: Deborah Foundation, Head Office, Bole behind Sur construction

Qualifications:

• Bachelor’s degree in related field
• Proven proficiency in speaking, reading, and writing Affan Oromo, Amharic, and English
• Proven ability to handle highly sensitive and confidential information with the utmost discretion
• Exceptional verbal and written communication skills in all three languages
• Strong organizational and project management skills, with the ability to multi-task and meet deadlines
• Proficient in using office productivity software, calendar management tools, and other administrative
  technologies
• Adaptable, proactive, and able to work autonomously in a fast-paced, dynamic environment
• Excellent problem-solving and decision-making skills, with a solutions-oriented mindset
• Commitment to providing exceptional customer service and a positive, professional demeanor

Skills and Abilities:

• Excellent written and verbal communication skills
• Excellent typing skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills

Essential

• Proficiency in Affan Oromo, Amharic and English
• Deep understanding of the job.
• Exceptional organizational and communication skills
• Dedication

Salary

• Gross salary ETB 10,000.00